MEETINGS HARASSMENT POLICY
Statement of Policy
It is the policy of the Acoustical Society of America that all participants in Society activities will enjoy an environment free from all forms of discrimination, harassment, and retaliation. As a professional society, ASA is committed to providing an atmosphere that encourages the free expression and exchange of scientific ideas. In pursuit of that ideal, ASA is dedicated to the philosophy of equality of opportunity and treatment for all members regardless of any other reason not related to scientific merit. Harassment, sexual or otherwise, is a form of misconduct that undermines the integrity of Society meetings. Violators of this policy will be subject to discipline.
Definition of Sexual Harassment
Sexual harassment refers to unwelcome sexual advances, requests for sexual favors, and other verbal or physical conduct of a sexual nature. Behavior and language that are welcome/acceptable to one person may be unwelcome/offensive to another. Consequently, individuals must use discretion to ensure that their words and actions communicate respect for others. This is especially important for those in positions of authority since individuals with lower rank or status may be reluctant to express their objections or discomfort regarding unwelcome behavior.
Sexual harassment does not refer to occasional compliments of a socially acceptable nature. It refers to behavior that is not welcome, is personally offensive, debilitates morale, and therefore interferes with work effectiveness. The following are examples of behavior that, when unwelcome, may constitute sexual harassment: sexual flirtations, advances, or propositions; verbal comments or physical actions of a sexual nature; sexually degrading words used to describe an individual; a display of sexually suggestive objects or pictures; sexually explicit jokes; unnecessary touching.
Definition of Other Harassment
Harassment on the basis of any other protected characteristic is also strictly prohibited. This conduct includes, but is not limited to the following: epithets, slurs, or negative stereotyping; threatening, intimidating, or hostile acts; denigrating jokes and display or circulation of written or graphic material that denigrates or shows hostility or aversion toward an individual or group.
Definition of Discrimination
Discrimination refers to a bias or prejudice resulting in denial of opportunity or unfair treatment regarding selection, promotion, or transfer. Discrimination is practiced commonly on the grounds of age, disability, ethnicity, origin, political belief, race, religion, sex, i.e., factors which are irrelevant to a person’s competence or suitability.
Definition of Retaliation
Retaliation refers to taking some action to negatively impact another based on their reporting an act of discrimination or harassment.
Scope of Policy
This policy applies to all attendees at Society activities, including scientists, students, guests, staff, contractors, and exhibitors, participating in the scientific sessions, tours, and social events of any ASA meeting or other activity.
Reporting the Incident
This policy covers first – person incidents only.
Any individual covered by this policy who believes that he or she has been subjected to harassment should contact the ASA President, Vice President, or Executive Director. Contact information can be found here. The individual reporting the incident is not required nor expected to discuss the concern with the alleged offender. All complaints will be treated seriously and will be investigated promptly. Confidentiality will be honored to the extent possible as long as the rights of others are not compromised.
You may report the incident anonomously with ASA’s smart phone app. Download here…
Once a report is received, the Executive Director will inform the President (or other Officer if the complaint involves the President). The Executive Director will oversee the conduct of the investigation which may be conducted by the Executive Director, other appropriate staff, legal counsel, or an external consultant.
In most cases, the complainant will be interviewed first and the written complaint reviewed. If the complainant has not already filed a formal written complaint, he or she will be asked to do so.
The details of the complaint should be provided to the alleged offender by the investigator.
The alleged offender should be given a reasonable opportunity to respond to the evidence of the complainant and to provide his or her own evidence.
If the facts are in dispute, further investigatory steps may include interviewing those named as witnesses.
If, for any reason, the investigator is in doubt about whether or how to continue, he or she will seek counsel from the President or Executive Director.
When the investigation is complete, the investigator will report the findings to the President and Executive Director, along with a recommendation for further action.
Retaliation is Prohibited
ASA will not tolerate any form of retaliation against persons who file a complaint or assist in the investigation. Retaliation is a serious violation of this policy and, like harassment or discrimination itself, will be subject to disciplinary action.
Individuals engaging in behavior prohibited by this policy as well as those making allegations of harassment in bad faith will be subject to disciplinary action. Such actions range from a verbal warning to ejection from the meeting or activity in question without refund of registration fees and the reporting of their behavior to their employer. Repeat offenders may be subject to further disciplinary action, such as being banned from participating in future Society meetings or other activities.
Appeal & Questions
In the event that the individual who reported the incident is dissatisfied with the results of the investigation, he or she may appeal to the President (or another Officer if the complaint involves the President). Any questions regarding this policy should be directed to the ASA Executive Director or other Society Officer.