The Acoustical Society of America
What information is collected and how it is used
Personal Information you provide voluntarily. We collect Personal Information that you voluntarily provide to us in a variety of ways, including when you visit our Site, register for a conference, submit or review a manuscript, respond to a survey, complete a form, purchase publications, and in connection with other activities, services, features, or resources we make available (e.g., to receive services such as email alerts and newsletters). You may be asked for name, title, organization, mailing address, email address, phone and fax numbers, social media handles, credit/debit card information, demographic and diversity information, and other personal contact details (collectively, “Personal Information”). We also may collect information on your views and preferences as they relate to ASA services.
In some cases, such as profile pages, user forums, and interactive Site features, any Personal Information you provide may become publicly available to other users and the general public and is not considered confidential. When you voluntarily disclose such Personal Information, that information may be collected and used by others, resulting in unsolicited messages from others. Where you have publicly posted Personal Information, ASA is free to reproduce, publish, or otherwise use such information for any purposes.
We may use your email address to contact you from time to time about new offers or product enhancements. We may also use page tags (a.k.a. “web beacons”) in html-based emails which allow us to see whether specific users have opened, forwarded, or clicked on a link in an email. Information about what users are interested in helps us to improve our offerings.
Personal Information we collect automatically. We also may collect information about the computer you are using to connect to the Internet (such as the operating system and the Internet service providers utilized and other similar information) and about your web browser, the time that your browser was used to access our Site, and the referring website’s address. We may collect information about the pages that you visit and the time spent on each web page or area of the Site, the promotions or advertisements that you click on, and other actions that you take while using our Site. We may also use tools such as Google Analytics.
Non-personal information. We may also collect information that cannot be used to identify you. For example, we may aggregate non-personal information about you and other individuals who visit our Site. Knowing more about who uses our site and how they use it helps us to make improvements. This information is maintained and used in aggregate form only and does not contain information that can be linked back to you.
How collected information is used
ASA may collect and use your Personal Information for legitimate business purposes, including the following:
Information you provide allows us to facilitate your access, purchase, use and/or participation in our product and service offerings, such as conferences, education programs, volunteer opportunities, publications, videos and webinars, surveys, and other products and services related to users and the physics community.
Information you provide helps us respond to your customer service requests and support needs more efficiently.
We may use information in the aggregate to understand how our users as a group use the services and resources provided on our Site.
We may use your information and feedback to improve our products and services.
We may use your email address to respond to inquiries, questions, and/or other requests. You may also receive ASA news, updates, surveys, related product or service information, etc.
Sharing Your Personal Information
We may share your Personal Information with business partners and other third parties to deliver content, materials, and services available on or through the Site and to provide you with products or services that may be of interest to you. We may share your personal information with the following categories of recipients:
ASA also may provide Personal Information to third parties if ASA reasonably believes that release of information is necessary to: 1) comply with legal requirements or legal process; 2) protect or defend the rights or property of ASA; or 3) protect other users of the Site or the public.
Registered Site Users
Site users may have been assigned or have created a user name and password to be used for accessing portions of the Site. We maintain that information to allow you to access the Site and to maintain our relationship with you or provide specific services to you.
ASA expressly reserves the right to contact any user regarding account status, renewals, or other matters relevant to subscription or service.
How we keep information secure
To maintain data security, we have put in place appropriate procedures to safeguard sensitive information.
All online purchases you make with ASA are secured with SSL (secure socket layer) encryption using encryption certificates issued to ASA by well-known and reputable certificate authorities such as VeriSign and RapidSSL. You will know that you are in a secure session because the “http” in the URL box of your browser will read “https”.
ASA continually monitors the security status of its networks and has taken reasonable measures to ensure intrusion prevention.
ASA adheres to the Payment Card Industry (PCI) Data Security Standard developed to protect account and transaction information of cardholders. We partner with a secure and reliable payment system provider and employ industry-standard anti-fraud measures.
Choices you have
You choose what information to supply to this Site. Please share only information as is needed or that you believe is appropriate. You are under no obligation to provide us with Personal Information, but without it we may not be able to respond to your request or provide services.
You have the right to access, delete, or update the Personal Information you submit through our Site, or to make any inquiries about the processing of such information. If you wish to do so, please contact us as described below. We provide individuals with access to their Personal Information where we believe appropriate, including in situations where you are entitled to access and correct your Personal Information under applicable data protection and privacy laws.
You may choose to opt out of having your Personal Information used for a purpose materially different from the purpose for which it was originally collected or later authorized by you.
If you decide at any time that you no longer wish to receive communications from us, please follow the unsubscribe instructions provided in any of the communications.
If you have any complaints or concerns about the handling of your Personal Information, please contact us at firstname.lastname@example.org. We will investigate and respond to complaints and questions promptly and fairly in order to maintain your confidence in ASA.
Cookies and web beacons
ASA uses session cookies which are not permanent or persistent. The session cookie is designed so that, once you close your browser, the cookie will simply terminate.
Third-party cookies and/or web beacons are cookies or web beacons provided by our technology and/or advertising partners. Any third-party cookie or web beacon that we authorize for use on the Site only collects that information described here for the same stated purposes as if we were directly collecting the information. For a third-party cookie or web beacon, the third-party will have access to the collected information in order to provide us with information or services to enhance the performance and functionality of the Site.
The cookies and web beacons we use collect non-personally identifiable information about users of the Site, including: browser used to access the site, date and time, the URL of the page being loaded, users who have visited a particular website(s), any previously assigned cookie identification (a unique identifier assigned to a user to identify repeat visitors), browser window size, the geographic location of the user, device and operating system used to access the Site. The information we collect from these cookies and web beacons is used to determine information about a user’s visit to our Site, including the number of visits, average time spent, pages viewed, navigation history through the website, and other statistics. This information is used to enhance the users’ experience while visiting our Site and to improve the performance of our Site by, among other things, allowing us to monitor Site performance, making the Site easier to use, measuring the effectiveness of promotional placements, and tailoring the Site (including the ads and offers a user receives) to better match a user’s interests and preferences.
Users who prefer not to accept cookies can set their Internet browser to notify them when they receive a cookie or to prevent cookies from being placed on their hard drive. If you consent to our collection of cookies and you subsequently wish to withdraw your consent, you will need to manage the settings on your web browser to delete all cookies and disallow further acceptance of cookies. Please note that disabling cookies on your browser will prevent us from tracking your activities in relation to our Site; however, it may also disable some of the functions and features of the Site and the Site may not work properly.
Links to third party websites
Online discussions, blogs, commenting
User-generated comments and postings to ASA sites will be moderated by editorial staff who retain the right to edit and to remove inappropriate submissions. By commenting or participating in an online discussion, you consent to our use or disclosure of any content you submit.
Protection of children's personal information
ASA sites are general audience sites and do not knowingly collect any personal information from users under 18 years of age.
Notification of changes
Your continued use of the Site following the posting of this Policy or any changes to this Policy is considered your acceptance of those changes.
Last updated: February 2022
If you have questions, contact:
Acoustical Society of America
1305 Walt Whitman Road, Suite 100
Melville, NY 11747-4300