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Meeting Announcement
and
Call for Papers

184th Meeting

Chicago Marriott Downtown Magnificent Mile Hotel
Chicago, Illinois

8–12 May 2023
Submission Deadline has passed

Key Dates

19 December 2022      Deadline for receipt of abstracts
February 2023              Acceptance notices mailed
8 May 2023                   First day of Chicago meeting

The Chicago meeting will be held as an in-person meeting with invited papers in several special sessions presented in hybrid format. Remote attendance at these hybrid special sessions will also be possible.

184th Meeting Committee

Shane Kanter, Chair
Brandon Cudequest, Technical Program Chair

Table of Contents

Technical Program and Special Sessions
Hybrid Sessions
Abstract Submission Guidelines
Best Paper Awards for Students and Young Presenters
POMA Student Paper Competition
Instructions for Submitting Abstracts Online
Audio Visual and Special Equipment and Software

Other Technical Events and Information
Exhibit
Acoustics Demonstrations Extravaganza      
Guidance From the Experts: Applying for Grants and Fellowships​Hot Topics
Open Meetings of Technical Committees
Proceedings of Meetings on Acoustics
Itinerary Planner, Mobile App, Meeting Program

Other Events
Women in Acoustics Round-Table
Affinity Listening Spaces
Providing and Responding to Constructive Reviews

Funding Opportunities
Student Transportation Subsidies
Young Investigator Travel Grants
Dependent Care Subsidies

Student Activities
First-Time Attendee Orientation and Meet and Greet
Students’ Reception
Students Meet Members for Lunch (SMMfL)
Student Outreach for Networking and Integrating Colleagues (SONIC) Program

Plenary Session, Awards Ceremony, Social Events, Luncheons
Social Hours
Women in Acoustics Luncheon
Society Luncheon and Lecture
Jam Session

Transportation and Travel Information

Hotel Reservation Information

General Information
Room Sharing
Special Accessibility
Lactation Room
Accompanying Persons Program
Weather

Registration Information – To be announced

Chicago Sponsorship Brochure– To be announced

TECHNICAL PROGRAM AND SPECIAL SESSIONS

Contributed papers are welcome in all branches of acoustics. The technical program will consist of lecture and poster sessions. Technical sessions will be scheduled Monday through Friday, 8-12 May 2023. Every effort will be made to schedule contributed abstracts in accordance with author and Organizing Committee preferences. Assignments will consider: a) author preference, b) program balance, and c) Technical Committee instructions. Abstracts will be rejected if they do not comply with the abstract submission guidelines and submission instructions.

Note that many Technical Committees do not schedule poster sessions. Authors should be prepared to accept assignment to lecture or poster sessions.

 

Special Sessions

Special sessions described below are planned for the meeting. Authors of invited papers must indicate the title of the special session in which they have been invited to participate when the abstract is submitted. Authors of contributed papers have the option to request placement of their abstracts in these sessions. If no special session placement is requested, contributed papers will be scheduled in sessions with abstracts of similar technical content.

HYBRID SPECIAL SESSIONS

Several special sessions will include invited papers that will be presented remotely along with in-person presentations.  Authors of these remote presentations will be invited by the session organizers.  Additional details will be published as they become available.

This program of hybrid sessions is being organized on an experimental basis.

 

ACKNOWLEDGMENT OF RECEIPT OF ABSTRACTS SUBMITTED ONLINE

Corresponding authors will receive an e-mail message confirming that their abstracts have been received. Acceptance notices will be sent to authors in September.

AUDIO-VISUAL AND SPECIAL EQUIPMENT AND SOFTWARE

Audio-Visual Equipment
PC computers with monaural audio playback capability, computer projectors, and laser pointers will be provided in all lecture sessions. All other equipment is considered special equipment. Refer to the “Special Equipment” section below for additional information. Mac computers will not be provided.

Special Equipment, Computer Equipment, and Software
Any equipment other than PC computers with monaural audio playback capability, computer projectors, and laser pointers is “special equipment.” Requests for special equipment (e.g., stereo sound, special speakers) must be specified at the time of abstract submission. Provision of unusual special equipment will depend upon availability and cost. Special software requests should also be made, if required.

Stereo sound is considered special equipment and must be requested when your abstract is submitted. Please be specific about your audio needs, including number of channels and preferred loudspeaker arrangement.

Poster Session Boards
Poster boards and fastening materials will be provided. Poster boards are 8 ft. wide by 4 ft. high.

Projection Guidelines for Authors
A PC computer with monaural playback capability and projector will be provided in each meeting room on which all authors who plan to use computer projection will load their presentations. Authors should bring computer presentations on a USB drive to load onto the provided computer at least 30 minutes before the start of their sessions. Assistance in loading presentations onto the computers.

Note that only PC format will be supported so authors using Macs must save their presentations for projection in PC format. Also, authors who plan to play audio or animations during their presentations should ensure that their sound and animation files are also saved on the USB drive. They must also provide their own connectors.

Guidelines for use of computer projection will be supplied with acceptance notices.

Audio-Visual Preview Room
Computer presentations can be reviewed by authors in the audio/visual preview room at the meeting

OTHER TECHNICAL EVENTS AND INFORMATION


Exhibit
An instrument and equipment exhibition will be located near the registration area and meeting rooms and will open on Monday, 8 May, with an evening reception serving a complimentary drink. Exhibit hours are Monday, 8 May, 5:30 p.m. to 7:00 p.m., Tuesday, 9 May, 9:00 a.m. to 5:00 p.m., and Wednesday, 10 May, 9:00 a.m. to 12:00 noon.

The Exhibit will include computer-based instrumentation, scientific books, sound level meters, sound intensity systems, signal processing systems, devices for noise control and acoustical materials, active noise control systems, and other exhibits on acoustics.

Contact the Exhibit Manager for information about participating in the exhibit: Dan Cooke, Director of Advertising and Exhibit Sales, AIP Publishing, LLC, 1305 Walt Whitman Road, Suite 110, Melville, NY 11747-4300, Tel: 310-922-3902 (voice or text); E-mail: dcooke@aip.org.

Hot Topics
A “Hot Topics” session will be sponsored by the Student Council. Topics to be covered will be announced at a later time.

Open Meetings of Technical Committees
Technical Committees will hold open meetings on Tuesday, Wednesday, and Thursday evenings (8, 9, and 10 May). These are working, collegial meetings. Much of the work of the ASA is accomplished by actions that originate and are taken in these meetings including proposals for special sessions, workshops, and technical initiatives. All meeting participants are cordially invited to attend these meetings and to participate actively in the discussions.

Itinerary Planner, Mobile App, and Meeting Program
An itinerary planner and mobile app will be available for the Chicago meeting. A complete meeting program will be available at the meeting. Abstracts will be published on the ASA webpage in April.

 

OTHER EVENTS

Women in Acoustics Round-Table Discussion
The Women in Acoustics Committee will host a one-hour round table discussion that will include six to eight topics related to mentorship, work-life balance, and navigating careers in academia, industry, and government settings. Topics will be facilitated by volunteers from Women in Acoustics. Attendees will have the opportunity to switch tables/topics at the 30-minute mark. Details about the date and time the discussion will be held will be announced later.

Affinity Listening Spaces
ASA values providing a safe space for all its members. To facilitate that, the member engagement committee will  provide time and space for members of affinity groups to meet and discuss important issues with other ASA members from underrepresented identities. All groups will meet together for some initial networking and then participants will break out to in discussion groups specific to their identities.

Providing and Responding to Constructive Reviews
Although everyone receives reviews when publishing scientific work sometimes the criticism can be difficult to accept and respond to. Providing constructive criticism can sometimes be as difficult as accepting it. This workshop is intended for writers and reviewers alike. It will give examples of scientific writing submissions and reviewer responses for participants to practice writing reviews and responding to them. Experienced authors, reviewers and editors, including James Lynch, Editor in Chief of ASA, will provide assistance and insight.

 

PROCEEDINGS OF MEETINGS ON ACOUSTICS (POMA)

All authors of Nashville meeting papers are encouraged to submit a pdf manuscript to ASA's Proceedings of Meetings on Acoustics (POMA). Things to note:

  • There is no publication fee, but presentation of the paper at the meeting is mandatory.
  • POMA does not have a submission deadline. Authors may submit manuscripts before or after the meeting; note, however, that review will not take place until after the meeting.
  • POMA has new Word and LaTeX manuscript templates and cover pages are now generated automatically at the time of publication.
  • Published papers are being both indexed in scholarly venues and highlighted on Twitter and Facebook.
  • Visit http://asa.scitation.org/pma/authors/manuscript for additional information, including recent changes to the manuscript preparation/submission process.

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FUNDING OPPORTUNITIES FOR STUDENTS AND YOUNG INVESTIGATORS

Meeting-related support can only be provided by one program. If you are named to receive ASA support from more than one program, only the highest-amount from one program will be awarded.

Student Transportation Subsidies

A student transportation subsidies fund has been established to provide limited funds to students to partially defray transportation expenses to meetings. No reimbursement is intended for the cost of food or housing. The amount granted each student depends on the number of requests received. To apply for a subsidy, submit a proposal by e-mail to be received by 10 April 2023 to: Jolene Ehl, jehl@acousticalsociety.org. The proposal should include your status as a student; whether you have submitted an abstract; whether you are a member of ASA; method of travel, and approximate cost of transportation.

Young Investigator Travel Grants

The Committee on Women in Acoustics (WIA) sponsors Young Investigator Travel Grants to help with travel costs associated with presenting a paper at the Chicago ASA meeting. Young professionals who have completed their doctorate in the past five years are eligible to apply if they plan to present a paper at the Chicago meeting, are not currently students, and have not previously received the award. Each award will be approximately $500 with four awards anticipated. Awards will be presented by check at the WIA luncheon at the meeting. Both men and women may apply. Applicants should submit a single PDF file (named <last name>_ <first name>_YI.pdf) that includes 1) a paragraph explaining how this award will enable their attendance at the ASA meeting, 2) a copy of the abstract for their presentation at the meeting, and 3) a current resume/vita showing their involvement in the field of acoustics and in the ASA. The PDF file should be uploaded to https://womeninacoustics.org/funding-opportunities/ . Deadline for receipt of applications is March 24, 2023.

Dependent Care Subsidies

The Committee on Women in Acoustics (WIA) sponsors Dependent Care Subsidies to help offset dependent care costs associated with attending the Chicago ASA meeting. Meeting attendees are eligible to apply if they plan to present a paper at the Seattle meeting or hold a leadership position in ASA. Each subsidy will be approximately $500 with four awards anticipated. Both men and women may apply. Applicants should submit a single PDF file (named <last name>_ <first name>_DepCare.pdf) that contains the following: name, contact information/affiliation, title of presentation or leadership role and main technical committee(s), a paragraph describing current and past involvement with ASA, a paragraph describing how subsidy would offset dependent care expenses while attending the ASA, and an estimated budget for the trip (including other sources of available funding). The pdf file should be uploaded to https://womeninacoustics.org/funding-opportunities/ . Deadline for receipt of applications is March 24, 2023.

Early Career Travel Support Awards

Early Career Travel Support Awards are available to help with costs associated with participating in the Spring 2023 meeting, which will be held in Chicago. Early career meeting attendees are eligible to apply if they are members of the Acoustical Society of America, are within 10 years of receiving their last degree, and are not currently students. Priority will be given to applicants who will be presenting a paper at the meeting, will be chairing a session at the meeting, identify as a member of an underrepresented group within the Society and/or hold a leadership position in the ASA. Each award will be on the order of USD $500.
Apply for the award here: https://forms.gle/Sd3mem32ycGTZwLa7

Deadline for receipt of applications is April 7, 2023. Contact Martin Lawless mlawless@sunymaritime.edu with questions.

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STUDENT ACTIVITIES

Student and First-Time Attendee Orientation and Meeting and Greet
An orientation will be held on Monday, 5 December, for students and first-time attendees to learn about the activities and opportunities available for students and first-time attendees at the Chicago meeting.

The Student Meet and Greet for students only will held on Monday evening where refreshments and a cash bar will be available.

Students’ Reception
The Students’ Reception will be held on Wednesday, 10 May, from 6:00 p.m. to 8:00 p.m. This reception, sponsored by the Acoustical Society of America will provide an opportunity for students to meet informally with fellow students and other members of the Acoustical Societies of America. All students are encouraged to attend, especially students who are first time attendees or those from smaller universities.

Students Meet Members for Lunch (SMMfL)

A student in the SMMfL program meets one-on-one with an ASA member over lunch during the ASA meeting. The purpose is to encourage students, as they embark on their acoustical careers, to network with more senior members. Each lunch pairing is arranged to ensure a good match between the student's and member's acoustical interests. Each participant pays for his/her own meal. Students who wish to participate should check the SMMfL check box in the on-line preregistration form. They will be contacted later for additional information to assist with the matching process. The Students Meet Members for Lunch program is sponsored by the Committee on Education in Acoustics.

Student Outreach for Networking and Integrating Colleagues (SONIC) Program

SONIC is designed to intended to introduce new student members to more experienced students who can serve as mentors and help them navigate the conference and ASA as a whole. More information and registration can be found at https://asastudents.org/programs/sonic/.

Other Information for Students

Students are also encouraged to visit the official ASA Student Home Page at https://asastudents.org, where you can meet the Student Council members, find out more about student events, view FAQs about meetings, and more.

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PLENARY SESSION, AWARDS CEREMONY, SOCIAL EVENTS, LUNCHEONS

 

Plenary Session and Awards Ceremony

The ASA Plenary session will be held Wednesday afternoon, 10 May, where Society awards will be presented and recognition of newly elected Fellows will be announced.

Social Hours

Two socials with complimentary buffets and cash bars will be held on Tuesday and Thursday, 9 and 11 May, at the Chicago Marriott Downtown Magnificent Mile

The ASA hosts these social hours to provide a relaxing setting for meeting attendees to meet and mingle with their friends and colleagues as well as an opportunity for new members and first-time attendees to meet and introduce themselves to others in the field. A second goal of the socials is to provide a sufficient meal so that meeting attendees can attend the open meetings of the Technical Committees that begin immediately after the socials.

Women in Acoustics Luncheon

The Women in Acoustics luncheon will be held on Wednesday, 10 May. The fee is USD $25 (students USD $15) for preregistration by 10 April and USD $35 (students USD $15) at the meeting. Those who wish to attend this luncheon must register online at AcousticalSociety.org.

Society Luncheon and Lecture

A Society Luncheon and Lecture sponsored by the College of Fellows will be held Thursday, 11 May, at 12:00 noon. This luncheon is open to all attendees and their guests. The lecture topic and speaker will be announced at a later time. Register online by 10 April 2023 at https://AcousticalSociety.org. Ticket cost is USD $40.00 each.

JAM Session

Bring your axe, horn, sticks, voice, or anything else that makes music. Musicians and non-musicians are all welcome to attend. A full PA system, backline equipment, guitars, bass, keyboard, and drum set will be provided. All attendees will enjoy live music, a cash bar, and all-around good times. Don’t miss out.

TRANSPORTATION AND TRAVEL INFORMATION

Air Transportation

Two major airports serve Chicago:
O’Hare International Airport (ORD) (link: https://www.flychicago.com/ohare/home/pages/default.aspx) serves all major US airlines and most major international carriers.
Midway International Airport (MDW) (link: https://www.flychicago.com/midway/home/pages/default.aspx) serves major US airlines including Southwest, Delta, Frontier, and Porter.

Ground Transportation

Several options for traveling to and from Chicago's major airports can be found here:
O’Hare International Airport: https://www.flychicago.com/ohare/tofrom/pages/default.aspx
Midway International Airport: https://www.flychicago.com/midway/tofrom/pages/default.aspx

Off Site Parking Near the Marriott

ROW Parking located at the corner of Rush & Ohio St (.1 Miles from hotel) (link to: https://www.generalparking.com/rush-ohio-wabash-row/

HOTEL RESERVATION INFORMATION

A block of guest rooms at discounted rates has been reserved for meeting participants at the Chicago Marriott Downtown Magnificent Mile. Early reservations are strongly recommended.

Special ASA meeting rates are not guaranteed Friday, 14 April 2023 at 11:59 p.m. CST (Central Standard Time).

Chicago Marriott Downtown Magnificent Mile, 540 North Michigan Avenue, Chicago, IL 60611

Hotel Policies

  • Check in time: 4:00 p.m./Check out time: 12:00 noon
  • Departure dates will be verified upon check-in. Early departure fee of 1 night’s room and tax will be charged for departures prior to the guest’s scheduled check-out departure date without having notified the Hotel by 12:00 midnight the day after check-in.
  • Cancellation Policy: Reservations canceled less than three days prior to their confirmed arrival date are subject to a fee equal to one night's room rate plus applicable taxes.
  • A credit card must be presented at check in.

Reservation Procedures

Online Reservations
Reservations can be made directly online at the website listed below where you can make, modify, and cancel reservations:

https://book.passkey.com/e/50433435

Telephone Reservations Toll Free: 1-877-303-0104

Online reservations are recommended. When making reservations by phone you must mention that you are with the Acoustical Society of America group to obtain the special ASA room rates. Please do not call the direct line to the hotel.

Room Rates
Single/Double: $284.00

Room Rates do not include any fees for state, city, and county sales tax and are quoted exclusive of any applicable taxes which are currently 17.4% for state, city, and county sales tax per night (subject to change).

A limited number of government rate rooms are available.

Reservation cut-off date: Friday, 14 April 2023, at 11:59 PM  (CST) Central Standard Time 

Weather

In May, Chicago has an average high of 66° F and an average low of 53° F. There might also be a small chance of rain. Attendees should pack layers including a warm jacket and umbrella

GENERAL INFORMATION

Room Sharing

ASA will compile a list of those who wish to share a hotel room and its cost. To be listed, send your name, telephone number, e-mail address, gender, smoker or nonsmoker preference, not later than 1 April 2023 to the Acoustical Society of America, by e-mail, asa@acousticalsociety.org. The responsibility for completing any arrangements for room sharing rests solely with the participating individuals.

Special Accessibility

Meeting attendees who have special accessibility requirements, should indicate their needs by informing ASA at asa@acousticalsociety.org not less than 45 days in advance of the meeting. Please provide a cell phone number, e-mail address, and detailed information so that we may contact you directly.

Mothers’ Room

A Mothers Room for ASA meeting attendees will be available Monday to Friday, 8-10 May

Accompanying Persons Program

Accompanying Persons and other visitors are welcome at the Chicago meeting. The registration fee for accompanying persons will be advertised at a later date.

 

REGISTRATION INFORMATION

Registration for the Chicago Meeting will open in late January

The registration desk at the meeting will open on Monday morning, 8 May. Register online at http://AcousticalSociety.org. If your preregistration is not received by 10 April you must register on-site.

Registration fees for remote presenters and participants are included in the chart below.  The fees are Regular Registration: $150; Students: $50 and Nonmember Invited Speakers – Fee waived. Remote registrants will receive links to access all hybrid sessions in April.

Registration fees are USD as follows:

CATEGORY

PREREGISTRATION

by 10 April

ONSITE

REMOTE

by 1 May

 

 

 

 

ASA Members

$695

$795

 

ASA/ Members One-Day Attendance (1)

$400

$500

 

Nonmembers

$995

$1095

 

Nonmembers One-Day Attendance

$500

$600

 

Remote: Regular Registration

$150

Nonmember Invited Speakers One-Day Attendance (1)

$ 0

$ 0

 

Nonmember Invited Speakers-Full Week

$500

$500

 

Remote: Nonmember Invited Speaker

$ 0

ASA Early Career Associate or ASA Full Members (Members within 3 years of their most Recent degrees—proof of date of degree required)

$400

$500

 

ASA Graduate Student Members (must show current Student ID)(2)

$150

$200

 

Nonmember Graduate Students (must show current Student ID)(2)

$250

$300

 

Undergraduate Students (must show current Student ID)(2)

$25

$25

 

Remote: Students

 

 

$50

ASA Emeritus Members (Must hold Emeritus status in advance of the meeting)

$200

$250

 

Accompanying Persons (Registrants who will not participate in the technical sessions)

$200

$250

 

 


Nonmembers who register for the full meeting week and simultaneously apply for Associate Membership in the ASA are entitled to USD$50 discount off their dues payment for 2023. Invited speakers who are members of the Acoustical Society of America are expected to pay the registration fee, but nonmember invited speakers may register for one-day only without charge. A nonmember invited speaker who pays the full-week registration fee, will be given one free year of membership upon completion of an application form.

Note: A USD $50 fee will be charged for in-person cancellations after 10 April 2023. A $50 fee will be charged for remote cancellations after 1 May 2023.

Registration Policies:

  1. One-day registration: For participants who attend the meeting for one day only. If you will be at the meeting for more than one day either presenting a paper and/or attending sessions, you must register and pay the full registration fee.
  2. Students: All students must show a current (issued in 2022) student id card or verification of student status from the university attended on university letterhead in order to be eligible for student fees. If proof of student status is not available, the full registration fee must be paid.
  3. Emeritus Members: Only ASA members who hold emeritus status prior to the meeting are eligible for this rate. It is not possible to transfer to emeritus status at the meeting.
  4. Accompanying Persons: These are attendees who will participate only in the Accompanying Persons Program. Acoustics professionals, who participate in the technical program, i.e., present papers, attend sessions, and/or listed as coauthors on abstracts are not eligible for this registration rate.

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