Next ASA Meeting

 

ASA Meeting Schedule

178th Meeting
San Diego, California
2-6-Dec 2019

179th Meeting
Chicago, Illinois
11-15 May 2020
180th Meeting
Cancun, Mexico
9-13 November 2020
181st Meeting
location and dates to be determined
Spring 2021
182nd Meeting
Sydney, Australia
6-10 December 2021







178th Meeting
Acoustical Society of America
2 – 6  December 2019 

The 178th Meeting of the Acoustical Society of America (ASA) will be held Monday through Friday, 2-6 December 2019 at The Hotel del Coronado, San Diego, California. A block of rooms has been reserved at The Hotel del Coronado at special ASA discounted rates.

Submit Abstract for the San Diego Meeting by 8 July

Make Hotel Reservation

It’s not too late to submit your pa

178th MEETING COMMITTEE

ChairPeter Gerstoft
Technical Program ChairAaron M. Thode
Luncheon OrganizerCamille Pagniello
Student CoordinatorLudovic Tenorio-Hallé, Eric Snyder
SignsGihoon Byun, Yongsun Park
Fun RunEmma Ozanich
JAM OrganizerMike Bianco

Table of Contents

Call for Papers (PDF)

Technical Program and Special Sessions

Abstract Submission Guidelines and Instructions

Audio-Visual and Special Equipment and Software
Audio-Visual Equipment
Special Equipment, Computer Equipment, and Software
Poster Session Boards
Projection Guidelines for Authors
Audio/Visual Preview Room

Instructions for Submitting Abstracts Online
Information on Best Paper Awards for Students and Young Presenters

Best Paper Awards to Students and Young Presenters

Other Technical Events and Information
Hot Topics
Exhibit
Early Career Acousticians Retreat
Open Meetings of Technical Committees
Proceedings of Meetings on Acoustics (POMA)
Itinerary Planner, Mobile App and Meeting Program

Jet Noise Reduction Workshop

Tutorial on Effective Media Interactions Training Workshop

Short Course on Acoustofluidics

Funding Opportunities
Student Transportation Subsidies
Young Investigator Travel Grant
Dependent Care Subsidies

Social Events, Plenary Session, Awards Ceremony, Social Events, Luncheons

Plenary Session and Awards Ceremony

Social Hours

Women in Acoustics Luncheon

Society Luncheon and Lecture

Jam Session

Transportation and Travel Information

Air Transportation

Ground Transportation

Driving Directions/Parking Information

Hotel Reservation Information

General Information

Room Sharing

Meeting Invitation Letters

Committee Meetings

Special Accessibility

Accompanying Persons Program

Weather

Registration Information


TECHNICAL PROGRAM AND SPECIAL SESSIONS

TECHNICAL PROGRAM AND SPECIAL SESSIONS

 

Contributed papers are welcome in all branches of acoustics. The technical program will consist of lecture and poster sessions. Technical sessions will be scheduled Monday through Friday, 2–6 December 2019.

Every effort will be made to schedule contributed abstracts in accordance with author and Organizing Committee preferences. However, authors should be prepared to accept assignment to poster sessions. Assignments will take into account: a) author preference, b) program balance, and c) Technical Committee instructions. Abstracts will be rejected if they do not comply with the abstract submission guidelines and submission instructions.

Special sessions described below are planned for the meeting. Authors of invited papers must indicate the title of the special session in which they have been invited to participate when the abstract is submitted. Authors of contributed papers have the option to request placement of their abstracts in these sessions. If no special session placement is requested, contributed papers will be scheduled in sessions with abstracts of similar technical content.

 

SPECIAL SESSIONS, ORGANIZERS, AND DESCRIPTIVE SENTENCES

 


ABSTRACT SUBMISSION GUIDELINES

ABSTRACT SUBMISSION GUIDELINES

All abstracts must be submitted by 8 July 2019

An abstract of not more than 200 words is required for each paper, whether invited or contributed. Abstracts longer than 200 words will be truncated. Authors must submit abstracts online.

The 8 July deadline will be strictly enforced. Abstracts submitted via postal mail or e-mail will not be accepted. Abstracts will be rejected if they do not comply with the instructions.

Authors should be prepared to accept assignment to lecture or poster sessions.

Authors of invited papers must indicate the title of the special session in which they have been invited to participate at the time the abstract is submitted.

Authors of contributed papers may request placement of their abstracts in special sessions. The request will be honored, if possible, but there is no guarantee such abstracts will be scheduled in the requested sessions.

If no special session placement is requested, contributed papers will be scheduled in sessions with abstracts of similar technical content.

ABSTRACT SUBMISSION GUIDELINES

Submitted abstracts will not necessarily be accepted for the meeting. Acceptance is based on the following factors: adherence to the guidelines given here, clarity of writing, originality of the contribution, appropriateness of the subject matter to the ASA, correctness of the content, and the significance of the contribution. The ASA reserves the right to reject any submitted abstract without giving extensively documented reasons.

The presentation, and therefore the abstract, must be relevant to the field of acoustics, and focus on scientific developments, applications, standards, or education. Statements of political advocacy or explicit advertisement of products or services must be avoided.

ABSTRACT DISCLOSURE STATEMENTS

Authors will be asked to answer the following questions during the submission process:
● Compliance with ethical principles
● Confirmation that all authors are aware of and agree with the submission of abstracts on which their names appear
● To indicate their desire to enter their abstract for a Best Paper Award

ABSTRACT LIMITATIONS

● Authors contributing papers in Speech Communication are also encouraged to select poster-style presentation which is the default for Speech Communication sessions.
● Contributed papers in Psychological and Physiological Acoustics and Underwater Acoustics may be scheduled for lecture or poster presentation.
● While authors may indicate a preference for presentation style, it may not always be possible to honor the request. Authors should be prepared to accept assignment of their abstracts to either lecture or poster presentation.

ACKNOWLEDGMENT OF RECEIPT OF ABSTRACTS SUBMITTED ONLINE

Corresponding authors will receive an e-mail message confirming that their abstracts have been received. Acceptance notices will be sent to authors in August.


AUDIO-VISUAL AND SPECIAL EQUIPMENT AND SOFTWARE

AUDIO-VISUAL AND SPECIAL EQUIPMENT AND SOFTWARE

AUDIO-VISUAL EQUIPMENT

PC computers with monaural audio playback capability, computer projectors, and laser pointers will be provided in all lecture sessions. All other equipment is considered special equipment. Refer to the “Special Equipment” section below for additional information. Mac computers will not be provided.

SPECIAL EQUIPMENT, COMPUTER EQUIPMENT, AND SOFTWARE

Any equipment other than PC computers with monaural audio playback capability, computer projectors, and laser pointers is “special equipment.” Requests for special equipment (e.g., stereo sound, special speakers) must be specified at the time of abstract submission. Provision of unusual special equipment will depend upon availability and cost. Special software requests should also be made, if required.

Stereo sound is considered special equipment and must be requested when your abstract is submitted.

Please be specific about your audio needs, including number of channels and preferred loudspeaker arrangement.

POSTER SESSION BOARDS

Poster boards and fastening materials will be provided. Poster boards are 8 ft. wide by 4 ft. high.

PROJECTION GUIDELINES FOR AUTHORS

A PC computer with monaural playback capability and projector will be provided in each meeting room on which all authors who plan to use computer projection will load their presentations. Authors should bring computer presentations on a USB drive to load onto the provided computer before the start of their sessions. Authors also have the option to connect their own laptops to the computer projector, however authors using their own laptops must also arrive at the meeting room at least 30 minutes before start of the session to setup this connection. Assistance in loading presentations onto the computers and switching to alternate computers will be provided.

If you utilize your own computer for your presentation you should also bring your presentation materials on a USB drive as a backup. This may solve any possible interface or cable problems between your computer and the projector.

Note that only PC format will be supported so authors using Macs must save their presentations for projection in PC format. Also, authors who plan to play audio or animations during their presentations should ensure that their sound and animation files are also saved on the USB drive. They must also provide their own connectors.

Guidelines for use of computer projection will be supplied with acceptance notices.

AUDIO/VISUAL PREVIEW ROOM

Computer presentations can be reviewed by authors in the audio/visual preview room at the meeting.


INSTRUCTIONS FOR SUBMITTING ABSTRACTS ONLINE

INSTRUCTIONS FOR SUBMITTING ABSTRACTS ONLINE

Complete instructions for the preparation and submission of abstracts is provided online at the submission site.

Acknowledgment that your abstract has been received will be sent by e-mail. Please note that if you do not receive an email message your abstract has not been entered into the database.

1. Online Abstract Submission site is accessed on the ASA Home Page at https://AcousticalSociety.org

2. Click “Submit Abstract for the San Diego meeting” from the main page

3. You must first create an account and set up a username and password if you have not already done that in connection with submission of abstracts for prior ASA meetings.

4. After logging into the submission site, click the “Submission” tab.

5. To begin a new abstract click “Create a New Abstract” in the sidebar located on the left-hand side of the screen.

6. If at any time during the submission process you need technical support click the “Get Help Now” button at the top of the screen.

7. Abstracts are limited to 200 words (approximately 1500 characters).

8. The body of the abstract can be cut and pasted into the submission site. Note that LaTex coding must be entered using the Special Character palette which appears on the Title/Body Screen.

9. Enter all authors and their affiliations in the order they should appear in the abstract. Note: Only one affiliation may be included for each author.

10. Carefully check the proof of your abstract. Make sure all special characters and formatting are displaying properly and that the authors and affiliations are listed in the proper order.

11. When all the required information for your submission is entered, the “Submit Abstract” button will appear at the Proof and Submit stage. Click the “Submit Abstract” button to submit the abstract.

12. Upon submission of your abstract you will receive an e-mail confirmation.

13. To view or edit an existing submission click “View Submissions” in the sidebar located on the left-hand side of the screen.

14. To edit an existing submission you must select “Return to Draft” and then select “Edit.” All abstracts that are returned to draft must be resubmitted to be entered into the system. If not, the submission will remain in the Drafts table.


INFORMATION ON BEST PAPER AWARDS FOR STUDENTS AND YOUNG PRESENTERS

ASA BEST PAPER AWARDS FOR STUDENTS AND YOUNG PRESENTERS

Several ASA Technical Committees offer Best Paper Awards to students and young presenters who present papers at Society meetings. If you want your paper to be considered for an award, you must indicate this when you submit your abstract. Follow the instructions for the appropriate technical area that appear below.

ASA BEST STUDENT PAPER AWARDS

Committees Offering These Awards: Acoustical Oceanography, Animal Bioacoustics, Architectural Acoustics, Biomedical Acoustics (spring only), Engineering Acoustics, Musical Acoustics, Signal Processing in Acoustics, Speech Communication, Structural Acoustics and Vibration, and Underwater Acoustics

Award Amounts: For each of the Technical Committees granting awards, up to two awards will be presented to students presenting papers in sessions organized by the specific Technical Committee: USD $300 for first prize and USD $200 for second prize.

Qualifications:
To qualify for each of these awards, an author must:
• be enrolled as a student at least half-time (graduates are eligible if the work being presented was performed
as a student within one year of the meeting). Note that you do not need to be a member of the ASA to qualify.
• be listed as the first author on the submitted abstract
• present the paper at the meeting

Special Note for Speech Communication entries: Choose Poster Only as your preferred presentation type during the abstract submission process to be eligible for the Best Student Poster Award Competition for Speech Communication. If you do not choose ‘Poster Only’ and your paper is subsequently assigned to an oral presentation, you cannot be considered for the Best Student Poster Award Competition for Speech Communication

Selection: The award winners will be selected by a subcommittee of each of the Technical Committees granting awards, based upon the quality of both the content of the paper and its presentation. The awards will be announced either at the meeting of the Technical Committee or after the close of the meeting.

Application: All those who wish to participate in the competition for these awards must indicate their intention to enter the competition during the abstract submission process by clicking the entry box on the online submission form.

 

PHYSICAL ACOUSTICS BEST STUDENT PAPER AWARD

The ASA Technical Committee for Physical Acoustics (PATC) is offering a Best Paper award for students presenting papers in sessions organized by PATC. The award will be based upon a written paper submitted to Proceedings of Meetings on Acoustics (POMA).

Award Amounts: Up to two awards will be presented, USD $300 for first prize and USD $200 for second prize.

Qualifications:
To qualify for the award, an author must:
• be enrolled as a student at least half-time (graduates are eligible if the work was performed as a student
within one year of the meeting). Note that you do not need to be a member of the ASA to qualify.
• be listed as the first author on the submitted abstract and POMA manuscript
• submit the POMA manuscript by the competition deadline, which is 14 days before the start of the meeting.

Selection: The award winner(s) will be selected by a subcommittee that will judge submitted POMA manuscripts based on technical content, writing quality, and overall excellence. The Best Paper award(s) will be announced at the PATC meeting. Note that the paper judging will take place concurrently with the ordinary editorial review of a POMA submission; each judged paper will be returned with comments and a publication decision.

Application: Those who intend to participate in the competition so indicate during the abstract submission process by clicking the entry box on the online submission form. Students will be contacted by the award subcommittee after abstracts have been accepted.

 

ASA BEST “OUTSTANDING PAPER BY A YOUNG PRESENTER” AWARDS

Note that you need not be a student to qualify for this award.

Committees Offering These Awards: Noise

Award Amounts: Up to three awards of USD $250 each will be given for outstanding papers presented in sessions organized by the Technical Committee on Noise.

Qualifications:
To qualify for an award, the paper author must:
• be under 30 years of age as of 1 January 2019
• be listed as the first author of the paper and actually present the paper

Selection: Selection of the award winners will be based on the quality of the presented paper, comprising both the content and its delivery. The award winners will be chosen by a subcommittee of the Technical Committee and will be announced after the close of the meeting.

Application: The Award Subcommittee would like to consider papers by all authors who meet the eligibility criteria. Neither membership in the Acoustical Society, nor previous experience in the ASA, is required. Because the committees have no other way to identify eligible authors, however, it is essential that eligible authors indicate their intention to enter the competition during the abstract submission process by clicking the entry box on the online submission form.


OTHER TECHNICAL EVENTS AND INFORMATION

OTHER TECHNICAL EVENTS AND INFORMATION

HOT TOPICS

ULTRASOUND MODELING WORKSHOP

A 3-hour hands-on workshop using an HITU SIMULATOR will be offered at the San Diego ASA meeting on Monday morning, 2 December. This workshop is sponsored by the Biomedical Acoustics Technical Committee and will be available to all who are interested. There is no fee to participate, however, you are asked to register online or use the printed registration form on page 23 at the time you register for the meeting.

EXHIBIT

An instrument and equipment exhibition will be located near the registration area and meeting rooms and will open on Monday, 2 December, with an evening reception serving lite snacks and a complimentary drink. Exhibit hours are Monday, 2 December, 5:30 p.m. to 7:00 p.m., Tuesday, 3 December, 9:00 a.m. to 5:00 p.m., and Wednesday, 4 December, 9:00 a.m. to 12:00 noon.

The Exhibit will include computer-based instrumentation, scientific books, sound level meters, sound intensity systems, signal processing systems, devices for noise control and acoustical materials, active noise control systems, and other exhibits on acoustics.

Contact the Exhibit Manager for information about participating in the exhibit: Dan Cooke, Director of Advertising and Exhibit Sales, AIP Publishing, LLC, 1305 Walt Whitman Road, Suite 300, Melville, NY 11747-4300, Tel: 516-576-2629; E-mail: [email protected]

EARLY CAREER ACOUSTICIANS RETREAT (EAR)

The Acoustical Society of America (ASA) seeks to engage and foster members by hosting the Early-Career Acousticians Retreat (EAR) 2019! EAR is a two-day workshop for early career professionals in the field of acoustics focused on developing leadership and networking skills for early career professionals in the field of acoustics. The workshop also will allow you to connect and socialize with your fellow early career acousticians as well as more senior members of the Society, learn about mentoring relationships and about the Society, and contribute to the future of ASA.

Registration for EAR 2019 is FREE for up to 30 registrants. FREE Registration includes 3 meals as well as $500 towards lodging and transportation. After 30 participants, registration costs $150.

The workshop will be held at the Hotel del Coronado in San Diego, CA, beginning on Friday, December 6th, 2019 at 3:30 p.m. and ending on Saturday, December 7th, 2019 at 1:00 p.m.

Apply for EAR here. Applicants must be within 10 years of their last degree and not currently students. Applications are due July 15, 2019 by 5 PM EST. For questions about EAR, contact Tessa Bent ([email protected]), Martin Lawless ([email protected]), or Derek Olson ([email protected]).

OPEN MEETINGS OF TECHNICAL COMMITTEES

Technical Committees will hold open meetings on Tuesday, Wednesday, and Thursday evenings. These are working, collegial meetings. Much of the work of the ASA is accomplished by actions that originate and are taken in these meetings including proposals for special sessions, workshops, and technical initiatives. All meeting participants are cordially invited to attend these meetings and to participate actively in the discussions.

PROCEEDINGS OF MEETINGS ON ACOUSTICS (POMA)

All authors of San Diego meeting papers are encouraged to submit a pdf manuscript to ASA’s Proceedings of Meetings on Acoustics (POMA). Things to note:

• There is no publication fee, but presentation of the paper at the meeting is mandatory.
• POMA does not have a submission deadline. Authors may submit manuscripts before or after the meeting; note, however, that review will not take place until after the meeting.
• POMA has new Word and LaTeX manuscript templates and cover pages are now generated automatically at the time of publication.
• Published papers are being both indexed in scholarly venues and highlighted on Twitter and Facebook.
• Visit http://asa.scitation.org/pma/authors/manuscript for additional information, including recent changes to the manuscript preparation/submission process.

ITINERARY PLANNER, MOBILE APP AND MEETING PROGRAM

An itinerary planner and mobile app will be available for the San Diego meeting. A complete meeting program will be mailed as Part 2 of the October issue of JASA. Abstracts will be available on the ASA webpage <AcousticalSociety.org> in November.


JET NOISE REDUCTION WORKSHOP

JET NOISE REDUCTION WORKSHOP

ASA is partnering with the United States Jet Noise Reduction Science and Technology Panel to hold a workshop targeting emerging trends and technologies in jet noise solutions. The workshop will occur on Friday, 6 December from 8:45 a.m. to 4:00 p.m., and is and open to all meeting registrants.

ABSTRACT

Transformative solutions to reduce the impacts of noise from supersonic jet propelled aircraft, particularly military fixed-wing fighters, are driven by national health and safety requirements to protect the hearing of warfighters and political pressures from communities in areas of high military aircraft activity. Jet noise reduction technology is limited to solutions that do not affect military aircraft performance requirements to fly faster and farther. In this workshop, distinguished leaders will present special lectures regarding the current climate and future outlook for the most promising jet noise reduction solutions. They will also discuss real-world applications in a panel Q&A session.

REGISTRATION AND LUNCHEON

All workshop participants are required to register for the ASA San Diego meeting and to also register for the workshop. There is no additional charge to register for the workshop. There is an option to register for lunch for $25. Students and Early Career Professionals within 3 years of their terminal degree may register for lunch for $10. Registration is offered as the “Jet Noise Workshop Luncheon” on the registration options site.

SUPERSONIC JET NOISE SPECIAL SESSION

This workshop is being held in conjunction with the ASA special session, “Supersonic Jet Noise,” hosted by the Noise and Physical Acoustics Technical Committees on 5 December. If you plan to attend both events full-week registration is required.


TUTORIAL LECTURE

TUTORIAL ON EFFECTIVE MEDIA INTERACTIONS TRAINING WORKSHOP

The ASA Public Relations Committee and the American Institute of Physics Media Services team will present a tutorial titled “Effective Media Interactions Training Workshop” on Monday, Monday, 2 December, at 7:00 p.m.

ABSTRACT

The Public Relations Committee and the AIP Media Services team present this hands-on workshop for meeting attendees who are interested in effectively communicating scientific work to the public. This workshop is strongly recommended for individuals who regularly speak to reporters or who may do so in the future. The workshop will consist of short presentations by media professionals to provide a toolkit of specific ideas and techniques for speaking to the media as well as structured small group activities that will give participants an opportunity to discuss and apply those techniques. Participants should come prepared to give a one-minute “elevator talk” about their own research. The workshop will provide some perspective of the “other side” — how journalists and other media professionals approach their work — and participants will leave with a strong understanding of best practices, recommendations and strategies for ensuring their scientific ideas are correctly interpreted.

LECTURE NOTES

Lecture notes will be available at the meeting in limited supply. Those who preregister by 28 October 2019 are guaranteed receipt of a set of notes.

TUTORIAL LECTURE PREREGISTRATION

This tutorial is limited to 60 participants. To partially defray the cost of the lecture, a registration fee is charged. The fee is USD $15 for registration received by 28 October 2019 and USD $25 thereafter including on-site registration at the meeting. The fee for students with current ID cards is USD $7 for registration received by 28 October 2019 and USD $12 thereafter, including on-site registration at the meeting. Register online at AcousticalSociety.org or use the printed registration form to register for the Tutorial.

 


SHORT COURSE ON OPEN SCIENCE AND RELATED TOPICS IN HEARING RESEARCH

SHORT COURSE ON ACOUSTOFLUIDICS

INTRODUCTION

Acoustic wave propagation in solids and fluids and through interfaces; nonlinear effects including acoustic streaming and turbulence; bulk fluid, free surface, and suspended particle physical effects; phenomena and applications; future work.

OBJECTIVE

Acoustic waves have found new utility in microfluidics in recent years, providing an enormously powerful ability to manipulate fluids and suspended particles in open and closed fluid systems. In this course, we discuss fundamental and powerful concepts of acoustic wave generation and propagation with exploration of new phenomena observed at small scales, particularly in the context of useful applications. We introduce the basics of solid and fluid mechanics alongside acoustics, and show how to apply these to the rather more challenging discipline of nonlinear acoustics responsible for acoustofluidics. We furthermore provide tutorial methods for fabricating microacoustic devices with examples. Finally, we consider notable and recent innovations in the discipline, including rapidly rechargeable batteries, atomization technologies for disinfection and pulmonary drug delivery, and observation of cell and organism effects from non-cavitating ultrasound. Especially curious physical phenomena at the nano-scale will also be shown, and, along the way, the fascinating underlying physics tying together the acoustics, fluid dynamics, and broader physical phenomena appearing in these systems will be described.

INSTRUCTOR

James Friend is a Professor at the Center for Medical Devices and Instrumentation in the Department of Mechanical and Aerospace Engineering, Jacobs School of Engineering, and the Department of Surgery, School of Medicine at the University of California, San Diego, leading the Medically Advanced Devices Laboratory. His research interests are principally in exploring and exploiting acoustic phenomena at small scales. Professor Friend currently supervises a team of 7 PhD students and 2 post-docs, has over 260 peer-reviewed research publications (H-factor = 44) and 27 patents in process or granted, completed 33 postgraduate students and supervised 19 postdoctoral staff, and been awarded over $25 million in competitive grant-based research funding.

PROGRAM

Sunday, 1 December 2019, 1:00 p.m. to 5:00 p.m.
Monday, 2 December 2019, 8:30 a.m. to 12:30 p.m.

REGISTRATION

The full registration fee is USD $300 (USD $125 for students) and covers attendance, instructional materials and coffee breaks. The number of attendees will be limited so please register early to avoid disappointment. Only those who have registered by 28 October 2019 will be guaranteed receipt of instruction materials. There will be a USD $50 discount off the full registration fee (discount does not apply to student fee) for registration made prior to 28 October 2019. Full refunds will be made for cancellations prior to 28 October 2019. Any cancellations after 28 October 2019 will be charged a USD $25 cancellation fee. Register online at AcousticalSociety.org or use the printed registration form. If you miss the preregistration deadline and are interested in attending the course, please send an email to [email protected]

OTHER TECHNICAL EVENTS AND INFORMATION

HOT TOPICS

A “Hot Topics” session sponsored by the Tutorials, Short Courses, and Hot Topics Committee will cover the fields of Education in Acoustics, Acoustical Oceanography, and Speech Communication.

EXHIBIT

An instrument and equipment exhibition will be located near the registration area and meeting rooms and will open on Monday, 6 December, with an evening reception serving lite snacks and a complimentary drink. Exhibit hours are Monday, 6 December, 5:30 p.m. to 7:00 p.m., Tuesday, 7 December, 9:00 a.m. to 5:00 p.m., and Wednesday, 8 December, 9:00 a.m. to 12:00 noon.

The Exhibit will include computer-based instrumentation, scientific books, sound level meters, sound intensity systems, signal processing systems, devices for noise control and acoustical materials, active noise control systems, and other exhibits on acoustics.

Contact the Exhibit Manager for information about participating in the exhibit: Dan Cooke, Director of Advertising and Exhibit Sales, AIP Publishing, LLC, 1305 Walt Whitman Road, Suite 300, Melville, NY 11747-4300, Tel: 516-576-2629; E-mail: [email protected]

EARLY CAREER ACOUSTICIANS RETREAT (EAR)

The Acoustical Society of America (ASA) seeks to engage and foster members by hosting the Early-Career Acousticians Retreat (EAR) 2019! EAR is a two-day workshop for early career professionals in the field of acoustics focused on developing leadership and networking skills for early career professionals in the field of acoustics. The workshop also will allow you to connect and socialize with your fellow early career acousticians as well as more senior members of the Society, learn about mentoring relationships and about the Society, and contribute to the future of ASA.

Registration for EAR 2019 is FREE for up to 30 registrants. FREE Registration includes 3 meals as well as $500 towards lodging and transportation. After 30 participants, registration costs $150.

The workshop will be held at the Hotel del Coronado in San Diego, CA, beginning on Friday, December 6th, 2019 at 3:30 p.m. and ending on Saturday, December 7th, 2019 at 1:00 p.m.

Apply for EAR here. Applicants must be within 10 years of their last degree and not currently students. Applications are due July 15, 2019 by 5 PM EST. For questions about EAR, contact Tessa Bent ([email protected]), Martin Lawless ([email protected]), or Derek Olson ([email protected]).

OPEN MEETINGS OF TECHNICAL COMMITTEES

Technical Committees will hold open meetings on Tuesday, Wednesday, and Thursday evenings. These are working, collegial meetings. Much of the work of the ASA is accomplished by actions that originate and are taken in these meetings including proposals for special sessions, workshops, and technical initiatives. All meeting participants are cordially invited to attend these meetings and to participate actively in the discussions.

PROCEEDINGS OF MEETINGS ON ACOUSTICS (POMA)

All authors of San Diego meeting papers are encouraged to submit a pdf manuscript to ASA’s Proceedings of Meetings on Acoustics (POMA). Things to note:

• There is no publication fee, but presentation of the paper at the meeting is mandatory.
• POMA does not have a submission deadline. Authors may submit manuscripts before or after the meeting; note, however, that review will not take place until after the meeting.
• POMA has new Word and LaTeX manuscript templates and cover pages are now generated automatically at the time of publication.
• Published papers are being both indexed in scholarly venues and highlighted on Twitter and Facebook.
• Visit http://asa.scitation.org/pma/authors/manuscript for additional information, including recent changes to the manuscript preparation/submission process.

ITINERARY PLANNER, MOBILE APP AND MEETING PROGRAM

An itinerary planner and mobile app will be available for the San Diego meeting. A complete meeting program will be mailed as Part 2 of the October issue of JASA. Abstracts will be available on the ASA webpage <AcousticalSociety.org> in November.


FUNDING OPPORTUNITIES

FUNDING OPPORTUNITIES

STUDENT TRANSPORTATION SUBSIDIES

A student transportation subsidies fund has been established to provide limited funds to students to partially defray transportation expenses to meetings. No reimbursement is intended for the cost of food or housing. The amount granted each student depends on the number of requests received. To apply for a subsidy, submit a proposal by e-mail to be received by 28 October 2019 to: Jolene Ehl, [email protected]. The proposal should include your status as a student; whether you have submitted an abstract; whether you are a member of ASA; method of travel, and approximate cost of transportation.

YOUNG INVESTIGATOR TRAVEL GRANTS

The Committee on Women in Acoustics (WIA) sponsors Young Investigator Travel Grants to help with travel costs associated with presenting a paper at the San Diego ASA meeting. Young professionals who have completed their doctorate in the past five years are eligible to apply if they plan to present a paper at the San Diego meeting, are not currently students, and have not previously received the award. Each award will be approximately $500 with four awards anticipated. Awards will be presented by check at the WIA luncheon at the meeting. Both men and women may apply. Applicants should submit a single PDF file (named <last name>_ <first name>_YI.pdf) that includes 1) a paragraph explaining how this award will enable their attendance at the ASA meeting, 2) a copy of the abstract for their presentation at the meeting, and 3) a current resume/vita showing their involvement in the field of acoustics and in the ASA. The PDF file should be e-mailed to Jen Lentz <[email protected]>. Deadline for receipt of applications is 15 October 2019.

DEPENDENT CARE SUBSIDIES

The Committee on Women in Acoustics (WIA) sponsors Dependent Care Subsidies to help offset dependent care costs associated with attending the San Diego ASA meeting. Meeting attendees are eligible to apply if they plan to present a paper at the San Diego meeting or hold a leadership position in ASA. Each subsidy will be approximately $500 with four awards anticipated. Both men and women may apply. Applicants should submit a single PDF file (named <last name>_ <first name>_DepCare.pdf) that contains the following: name, contact information/affiliation, title of presentation or leadership role and main technical committee(s), a paragraph describing current and past involvement with ASA, a paragraph describing how subsidy would offset dependent care expenses while attending the ASA, and an estimated budget for the trip (including other sources of available funding), Submit materials by e-mail to Rachael Frush Holt <[email protected]>. Deadline for receipt of applications is 15 October 2019.


STUDENT ACTIVITIES

STUDENT ACTIVITIES

STUDENT ORIENTATION AND MEET AND GREET

A New Students Orientation will be held from 5:00 p.m. to 5:30 p.m. on Monday, 2 December, for all students to learn about the activities and opportunities available for students at the San Diego meeting. This will be followed by the Student Meet and Greet from 5:30 p.m. to 6:45 p.m. where refreshments and a cash bar will be available.

STUDENTS’ RECEPTION

The Students’ Reception will be held on Wednesday, 4 December, from 6:00 p.m. to 8:00 p.m. This reception, sponsored by the Acoustical Society of America and supported by the National Council of Acoustical Consultants, will provide an opportunity for students to meet informally with fellow students and other members of the Acoustical Society of America. All students are encouraged to attend, especially students who are first time attendees or those from smaller universities.

STUDENTS MEET MEMBERS FOR LUNCH (SMMfL)

A student in the SMMfL program meets one-on-one with an ASA member over lunch during the ASA meeting. The purpose is to encourage students, as they embark on their acoustical careers, to network with more senior members. Each lunch pairing is arranged to ensure a good match between the student’s and member’s acoustical interests. Each participant pays for his/her own meal. Students who wish to participate should check the SMMfL check box in the on-line preregistration form. They will be contacted later for additional information to assist with the matching process. The Students Meet Members for Lunch program is sponsored by the Committee on Education in Acoustics.

STUDENT COUNCIL FELLOWSHIP PANEL

A panel of successful fellowship winners, selection committee, and fellowship agency members will offer advice and answer questions.

OTHER INFORMATION FOR STUDENTS

Students are also encouraged to visit the official ASA Student Home Page at https://asastudents.org.

 

 


SOCIAL EVENTS

PLENARY SESSION, AWARDS CEREMONY, SOCIAL EVENTS, LUNCHEONS

PLENARY SESSION AND AWARDS CEREMONY

The ASA Plenary session will be held Wednesday afternoon, 4 December, where Society awards will be presented and recognition of newly-elected Fellows will be announced.

SOCIAL HOURS

Two socials with complimentary buffets and cash bars will be held on Tuesday and Thursday, 3 and 5 December at The Hotel Del Coronado.

The ASA hosts these social hours to provide a relaxing setting for meeting attendees to meet and mingle with their friends and colleagues as well as an opportunity for new members and first-time attendees to meet and introduce themselves to others in the field. A second goal of the socials is to provide a sufficient meal so that meeting attendees can attend the open meetings of the Technical Committees that begin immediately after the socials.

WOMEN IN ACOUSTICS LUNCHEON

The Women in Acoustics luncheon will be held on Wednesday, 4 December. The fee is USD $25 (students USD $15) for preregistration by 28 October 2019 and USD $30 (students USD $15) at the meeting. Those who wish to attend this luncheon must register online at AcousticalSociety.org or use the printed registration form.

SOCIETY LUNCHEON AND LECTURE

A Society Luncheon and Lecture sponsored by the College of Fellows will be held Thursday, 5 December, at 12:00 noon. This luncheon is open to all attendees and their guests. The lecture topic and speaker will be announced at a later time. Register online by 28 October 2019 at AcousticalSociety.org or use the printed registration form. Tickets cost is USD $30.00 each.

JAM SESSION

The College of Fellows will host the ASA Jam Session on Wednesday, 4 December, at 8:00 p.m. Bring your axe, horn, sticks, voice, or anything else that makes music. Musicians and non-musicians are all welcome to attend. A full PA system, backline equipment, guitars, bass, keyboard, and drum set will be provided. All attendees will enjoy live music, a cash bar, and all-around good times. Don’t miss out.

FUN RUN/FUN WALK

A 5k fun run/walk will be held on Tuesday at 5:00 p.m. on Coronado beach. Meet at the Hotel Del back lawn at 4:45 p.m. The course is a double out-and-back with a marked turnaround. Runners and walkers can join for 1 mile, 3k, or 5k. Registration not required — just show up! You will need to sign a waiver before the race.

ASA 5km fun run 2011 (photo credit: Peter Gerstoft)


TRANSPORTATION AND TRAVEL INFORMATION

TRANSPORTATION AND TRAVEL INFORMATION


AIR TRANSPORTATION

San Diego is served by the San Diego International Airport. Taxi fare to the Hotel del Coronado is approximately $30.

GROUND TRANSPORTATION

Hotel del Coronado has teamed up with Uber to provide safe and easy transport to your destination. To get your first Uber ride free (up to $20), sign up at or download the app and enter the promo code “hoteldel.”

To arrange for private car service, contact LaCosta Limousine at 1-888-299-5466. Approximate taxi fare each way to popular San Diego destinations: San Diego International Airport – $30; Zoo – $25, SeaWorld – $40, Downtown/Gaslamp – $25, La Jolla – $75, Legoland – $120, Safari Park – $130, Coronado Ferry Landing – $8. Click for information about the Coronado Ferry. You may also contact Del Concierge for assistance at or 1-800-HOTEL-DEL.

DRIVING DIRECTIONS/PARKING INFORMATION

• From San Diego International Airport/Lindbergh Field
•Exit the airport by turning left onto North Harbor Drive.
•Travel approximately 1.4 miles, and then turn left onto West Grape Street.
•Travel approximately 1/2 mile, and look for the Interstate 5 South on-ramp, accessible from the far-right lane.
•Merge onto Interstate 5 freeway, traveling south.
•Travel approximately three miles (through Downtown San Diego) until you see the California 75 – Coronado Bay Bridge exit, accessible from the far-right lane
•Merge onto California 75 Coronado Bay Bridge. (No toll is required.)
•After driving over Coronado Bay Bridge, stay to the left on Third Street. Travel approximately 0.10 mile on Third Street, and turn left onto Orange Avenue. Follow Orange Avenue approximately two miles to the Hotel del Coronado.
The resort main entrance is just past R. H. Dana Place to the right.
•If you are staying at Beach Village at The Del, turn right on R.H. Dana Place and the entrance is on the left.

PARKING

•Overnight Guests – $37 for self-parking and $47 for valet services.
•Day Guest Self-Parking – Validated for the first 3 hours with $50 minimum purchase. Thereafter (or without minimum purchase), $30 for the first 2 hours and $10 for each additional hour (maximum $70).

Day Visitor Valet Parking – Reduced rate of $15 for the first 3 hours with $50 minimum purchase. Thereafter (or without a minimum purchase), $40 for the first 2 hours and $10 for each additional hour (maximum $80).

Map credit: Google


HOTEL RESERVATION INFORMATION

HOTEL RESERVATION INFORMATION

Hotel Del. (photo credit: Hotel Del)

A block of guest rooms at discounted rates has been reserved for meeting participants at the Hotel del Coronado. Early reservations are strongly recommended. Special ASA meeting rates are not guaranteed after Friday, 8 November 2019 at 11:59 PST

Hotel del Coronado
1500 Orange Avenue, Coronado, CA 92118

HOTEL POLICIES

● Check in time: 4:00 p.m./Check out time: 12:00 noon
● To ensure individual reservations, a one night’s guarantee (including taxes and fees) using a major credit card with expiration date, check, or money order is required.
● Cancellation of an individual reservation must be made 7 days in advance of the arrival date. Failure to notify the hotel will result in a charge of one night’s room rate, plus applicable taxes and fees.
● A credit card must be presented at check in. Guests addresses and e-mail addresses are also required.
● Reservations in ASA group: Complimentary Wi-Fi in guest rooms.

RESERVATION PROCEDURES
Reservations can be made directly online at the website listed below.
Online Reservations – link to https://book.passkey.com/e/49847714
Telephone Reservations
Online reservations are recommended. When making reservations by phone you must mention that you are with the Acoustical Society of America group to obtain the special ASA room rates:

800-468-3533 Toll-free (Non-toll free: 619-435-6611)

ROOM RATES

$259 Single/Double
Mandatory Porterage charge: $5.25 at check-in and $5.25 at check out for each room occupant

Taxes and Fees:
10% (federal, state, local)
0.56% CA assessment fee and 1% Coronado Tourism Improvement District charge

A limited number of rooms are available at the government rate

The Resort Charge has been waived for this meeting

Rates available 3 days before and 3 days after meeting based on availability

Reservation cut-off date: 8 November 2019 at 11:59 PST


GENERAL INFORMATION

GENERAL INFORMATION

ROOM SHARING

ASA will compile a list of those who wish to share a hotel room and its cost. To be listed, send your name, telephone number, e-mail address, gender, smoker or nonsmoker preference, not later than 28 October 2019 to the Acoustical Society of America, by e-mail, [email protected] The responsibility for completing any arrangements for room sharing rests solely with the participating individuals.

COMMITTEE MEETINGS

Meetings of Administrative, Technical and Standards Committees, including Working Groups, will be announced in the meeting program if requests are received not later than 8 July 2019. Requests for meeting space, special luncheons, etc., should be made as early as possible to: Jolene Ehl, [email protected] Reservations will not be taken by phone. Requesters should note that space is limited, and that late requests can be filled only on a space-available basis.

SPECIAL ACCESSIBIILTY

Meeting attendees who have special accessibility requirements, should indicate their needs by informing ASA at [email protected] not less than 30 days in advance of the meeting. Please provide a cell phone number, e-mail address, and detailed information so that we may contact you directly.

INVITATION LETTERS FOR VISA APPLICATIONS

Attendees who need letters of invitation in connection with Visa applications for entry into the US should send their requests to Jolene Ehl at [email protected] The request should include your name, institution and postal mailing address to be included in the letter, and whether or not you will present a paper. Each person who needs a letter should make the request individually.

ACCOMPANYING PERSONS PROGRAM

Accompanying Persons and other visitors are welcome at the San Diego meeting. The registration fee for accompanying persons is USD $150 for preregistration by 28 October 2019 and USD $200 thereafter, including on-site registration at the meeting. There will be a hospitality room in the hotel for participants.

There will be a chance of ice skating: https://hoteldel.com/events/skating/

Remember this is coldest month in San Diego!

WEATHER

San Diego experiences near perfect weather year-round. Average temperatures in December are highs of 66° F (19° C) and lows of 49° F (9° C). Chance of precipitation is about 2%.

There are 6 days of rain. That would mean 6/30=20%. Though some these days will just be a shower. https://www.currentresults.com/Weather/California/Places/san-diego-weather-in-december.php


REGISTRATION INFORMATION

REGISTRATION INFORMATION

The registration desk at the meeting will open on Monday morning, 2 December. Register online at AcousticalSociety.org or use the printed registration form. If your preregistration is not received by 28 October 2019 you must register on-site.

Registration fees are USD as follows:

CATEGORYPREREGISTRATION BY 28 OctoberONSITE REGISTRATION
   
 ASA Members$560$660
 ASA/ Members One-Day Attendance(1)$280$380
 Nonmembers$710$810
 Nonmembers One-Day Attendance(1)$355$455
 Nonmember Invited Speakers One-Day Attendance(1)$ 0$ 0
 Nonmember Invited Speakers-Full Week$355$355
 ASA Early Career Associate or Full Members (ASA members within 3 years of their most Recent degrees—proof of date of degree required)$280$380
 ASA Student Members (with current Student ID)(2)$100$150
 Nonmember Students (with current Student ID)(2)$200$250
Undergraduate Students (must show current Student ID)(2)$25$25
 ASA Emeritus Members (Must hold Emeritus status in advance of the meeting)(3)$150$200
 Accompanying Persons (Registrants who will not participate in the technical sessions)(4)$150$200

 

Nonmembers who register for the full meeting week and simultaneously apply for Associate Membership in the ASA are entitled to USD$50 discount off their dues payment for 2020. Invited speakers who are members of the Acoustical Society of America are expected to pay the registration fee, but nonmember invited speakers may register for one-day only without charge. A nonmember invited speaker who pays the full-week registration fee, will be given one free year of membership upon completion of an application form.

Note: A USD $25 fee will be charged for cancellations after 28 October 2019.
____________________________
Registration Policies:
1. One-day registration: For participants who attend the meeting for one day only. If you will be at the meeting for more than one day either presenting a paper and/or attending sessions, you must register and pay the full registration fee.
2. Students: All students must show a current (issued in 2019) student id card or verification of student status from the university attended on university letterhead in order to be eligible for student fees. If proof of student status is not available, the full registration fee must be paid.
3. Emeritus Members: Only ASA members who hold emeritus status prior to the meeting are eligible for this rate. It is not possible to transfer to emeritus status at the meeting.
4. Accompanying Persons: These are attendees who will participate only in the Accompanying Persons Program. Acoustics professionals, who participate in the technical program, i.e., present papers, attend sessions, and/or listed as coauthors on abstracts are not eligible for this registration rate.

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