The joint ASA/ASJ meeting will be held 1-5 December 2025 as an in-person meeting with no remote participation. The meeting will include over 70 special sessions covering all areas of acoustics research presented in lecture and poster format. The meeting will be accompanied by an equipment exhibition and meetings of Technical Committees. Social events for networking and socializing will be planned as well as social events for students.

Registration fees and details, activities for students, exhibition, sponsorship opportunities, and other information will be added as details become available.

Contributed papers are welcome in all branches of acoustics. The technical program will consist of lecture and poster sessions. Technical sessions will be scheduled Monday through Friday, 1-5 December.

Every effort will be made to schedule contributed abstracts in accordance with author and Organizing Committee preferences. Assignments will consider: a) organizer preference, b) program balance, and c) author preference, and d) Technical Committee instructions. Abstracts will be rejected if they do not comply with the abstract submission guidelines and submission instructions.

Note that not all Technical Committees schedule poster sessions. Authors should be prepared to accept assignments to either lecture or poster sessions.

Special Sessions

Special sessions described below are planned for the meeting. Authors of invited papers must indicate the title of the special session in which they have been invited to participate when the abstract is submitted. Authors of contributed papers have the option to request placement of their abstracts in these sessions. If no special session placement is requested, contributed papers will be scheduled in sessions with abstracts of similar technical content.

Download Special Sessions

Standing Sessions

The Technical Committee on Animal Bioacoustics has identified the need to specify “standing” sessions for meetings as a way to organize more contributed sessions and to advertise ASA meetings to others working in the field of animal bioacoustics as a conference of interest. Unlike special sessions, they will not include any invited papers.

Two Standing Sessions are available for the joint ASA/ASJ meeting:

Acoustic Ecology and Biological Soundscapes
Animal Vocal Communication and Physiology.

Participants who wish to submit contributed abstracts to these sessions should indicate this when submitting abstracts. Standing sessions will be included in the Special Sessions Dropdown List for Animal Bioacoustics.

ABSTRACT SUBMISSION GUIDELINES

• An abstract of not more than 200 words is required for each paper, whether invited or contributed. All abstracts must be submitted by 28 July 2025. This deadline will be strictly enforced. Abstracts submitted via postal mail or e-mail will not be accepted. Abstracts will be rejected if they do not comply with the instructions.
• Authors should be prepared to accept assignments to either lecture or poster sessions.
• Authors of invited papers must indicate the title of the special session in which they have been invited to participate at the time the abstract is submitted.
• Authors of contributed papers may request placement of their abstracts in special sessions. The request will be honored, if possible, but there is no guarantee such abstracts will be scheduled in the requested sessions.
• If no special session placement is requested, contributed papers will be scheduled in sessions with abstracts of similar technical content.
• Submitted abstracts will not necessarily be accepted for the meeting. Acceptance is based on the following factors: appropriateness of the subject matter to the meeting, correctness of the content, clarity of writing, originality of the contribution, significance of the contribution and adherence to the guidelines given here. The ASA reserves the right to reject any submitted abstract without providing extensively documented reasons.
• The presentation, and therefore the abstract, must be relevant to the field of acoustics, and focus on scientific developments, applications, standards, or education. Statements of political advocacy or explicit advertisement of products or services must be avoided.

ABSTRACT DISCLOSURE STATEMENTS

The corresponding authors, i.e., the authors who submit the abstracts will be asked to answer the following questions on behalf of all abstract authors during the submission process:

• Compliance with the ASA Ethical Principles
• All contributing authors of this abstract concur with the submission of this abstract, with their names being included and with the order in which the names are listed
• The author list is complete-no name has been omitted of any person who has contributed substantially to the intellectual and creative aspects of the work. Note:  Author’s names must be entered in the correct order as it will not be possible to make changes or add authors later.
• Author status as a student or early career presenter.

ASA BEST PAPER AWARDS FOR STUDENTS AND YOUNG PRESENTERS

All ASA Technical Committees will offer Best Paper Awards to students or young presenters at the meeting. Authors need not be members of ASA or other organizations to qualify. If you want your paper to be considered for an award, you must indicate this when you submit your abstract. Please read the entry qualifications below to be sure that you are eligible.

ABSTRACT LIMITATIONS

• Authors contributing papers in Speech Communication are also encouraged to select poster-style presentation which is the default for Speech Communication sessions.
• Contributed papers in all technical areas may be scheduled for lecture or poster presentation regardless of author preference.
• It may not always be possible to honor authors’ preferences for presentation style, i.e., lecture or poster. Authors should be prepared to accept assignment of their abstracts to either presentation style.

INSTRUCTIONS FOR SUBMITTING ABSTRACTS ONLINE

Complete instructions for the preparation and submission of abstracts are provided online.

Acknowledgment that your abstract has been received will be sent by e-mail. Please note that if you do not receive an email message your abstract has not been entered into the database.

1. Online Abstract Submission site is accessed at https://asa2025fall.abstractcentral.com/
2. You must first create an account and set up a username and password if you have not already done that in connection with submission of abstracts for prior ASA meetings.
3. After logging into the submission site, click the “Submission” tab.
4. To begin a new abstract click “Create a New Submission” in the sidebar located on the left-hand side of the screen.
5. If at any time during the submission process you need technical support click the “Get Help Now” button at the top of the screen.
6. Abstracts are limited to 200 words (approximately 1500 characters).
7. The body of the abstract can be cut and pasted into the submission site. Note that LaTex coding must be entered using the Special Character palette which appears on the Title/Body Screen.
8. Enter all authors and their affiliations in the order they should appear in the abstract. Note: Only one affiliation may be included for each author.
9. Carefully check the proof of your abstract. Make sure all special characters and formatting are displayed properly and that the authors and affiliations are listed in the proper order.
10. When all the required information for your submission is entered, the “Submit Abstract” button will appear at the Proof and Submit stage. Click the “Submit Abstract” button to submit the abstract.
11. Upon submission of your abstract you will receive an e-mail confirmation.
12. To view or edit an existing submission click “View Submissions” in the sidebar located on the left-hand side of the screen.
13. To edit an existing submission, you must select “Return to Draft” and then select “Edit.” All abstracts that are returned to draft must be resubmitted to be entered into the system. If not, the submission will remain in the Drafts table.

ACKNOWLEDGMENT OF RECEIPT OF ABSTRACTS SUBMITTED ONLINE

Corresponding authors will receive an e-mail message confirming that their abstracts have been received. Acceptance notices will be sent to authors in September 2025. 

BEST PAPER AWARDS FOR STUDENTS AND  YOUNG PRESENTERS

ASA Technical Committees offer Best Paper Awards to students and young presenters who present papers at Society meetings. If you want your paper to be considered for an award, you must indicate this when you submit your abstract. Follow the instructions and eligibility requirements for the appropriate technical area that appear below.

Best Student Paper Awards

Committees Offering These Awards: Acoustical Oceanography, Animal Bioacoustics, Architectural Acoustics, Engineering Acoustics, Musical Acoustics, Signal Processing in Acoustics, Speech Communication, Structural Acoustics and Vibration, and Underwater Acoustics. Biomedical Acoustics, Physical Acoustics and Psychological and Physiological Acoustics award Best Paper Awards at spring meetings only.

Award Amounts: Each Technical Committee will be present up to two awards for presentations in sessions organized by the specific Technical Committee: USD $300 for first prize and USD $200 for second prize.

Qualifications:

To qualify for each of these awards, an author must:

• be enrolled as a student at least half-time (graduates are eligible if the work being presented was performed as a student within one year of the meeting).
• be listed as the first author on the submitted abstract
• present the paper at the meeting
• membership in ASA is not required to qualify

Special Note for Speech Communication entries: Authors in Speech Communication may enter only one poster in the Best Student Paper Award Competition. Choose Poster Only as your preferred presentation type during the abstract submission process to be eligible for the Best Student Poster Award Competition for Speech Communication. If you do not choose ‘Poster Only’ and your paper is subsequently assigned to an oral presentation, you cannot be considered for the Best Student Poster Award Competition for Speech Communication.

Selection: The award winners will be selected by a subcommittee of each of the Technical Committees granting awards, based upon the quality of both the content of the paper and its presentation. The awards will be announced either at the meeting of the Technical Committee or after the close of the meeting.

Application: All those who wish to participate in the competition for these awards must indicate their intention to enter the competition during the abstract submission process by clicking the entry box on the online submission form. 

Best Student or Early Career Paper Award – awarded by Noise TC

Note that you do not need to be a student to qualify for this award.

Award Amounts: Up to three awards of USD $250 each will be given for outstanding papers presented in sessions organized by the Technical Committee on Noise.

Qualifications:

To qualify for an award, the paper author must:

• be a current student or early career professional who completed their final degree within the past 5 years
• be listed as the first author of the paper and present the paper at the meeting

Selection: Selection of the award winners will be based on the quality of the presented paper, comprising both the content and its delivery. The award winners will be chosen by a subcommittee of the Technical Committee and will be announced after the close of the meeting.

Application: The Award Subcommittee would like to consider papers by all authors who meet the eligibility criteria. Neither membership in the Acoustical Society, nor previous experience in the ASA, is required. Because the committees have no other way to identify eligible authors, however, it is essential that eligible authors indicate their intention to enter the competition during the abstract submission process by clicking the entry box on the online submission form.

Best “Outstanding Paper by an Early Career Presenter” Award – awarded Computational Acoustics TC

Note that you need not be a student to qualify for this award.

Award Amounts: Up to three awards of USD $250 each will be given for outstanding papers presented in sessions organized by the Technical Committee on Computational Acoustics.

Qualifications:

To qualify for an award, the paper author must:

• be a current student or early career professional who completed their final degree within the past 5 years
• be listed as the first author of the paper
• actually present the paper at the meeting

Selection: Selection of the award winners will be based on the quality of the presented paper, comprising both the content and its delivery. The award winners will be chosen by a subcommittee of the Technical Committee and will be announced after the close of the meeting.

Application: The Award Subcommittee would like to consider papers by all authors who meet the eligibility criteria. Neither membership in the Acoustical Society, nor previous experience in the ASA, is required. Because the committee have no other way to identify eligible authors, however, it is essential that eligible authors indicate their intention to enter the competition during the abstract submission process by clicking the entry box on the online submission form.

Proceedings of Meetings on Acoustics (POMA) Student Paper Competition

POMA is holding a society-wide student paper competition for a POMA submission based on a presentation or poster from the joint ASA/ICA meeting.

Award Amounts: Up to five student papers will receive an award of USD $300. Additionally, the student paper winners will be noted on the POMA cover page and their article will be promoted in email and social media campaigns.

Qualifications:

To qualify for the award, an author must:

• be enrolled as a student at least half-time (graduates are eligible if the presented work was performed as a student within one year of the meeting). Note that the student author does not need to be a member of the ASA to qualify.
• be listed as the first author on the submitted abstract and POMA manuscript and present the paper at the meeting.
• submit the POMA manuscript by the competition deadline, which is 30 days after the conclusion of the meeting. For this meeting, manuscripts must be submitted on or before 16 January 2026.

To enter: Indicate your paper is part of the POMA Student Paper Competition by selecting this option during the POMA submission process.

Selection: The papers will be rated by the POMA Associate Editor corresponding to the technical area in which the paper was presented. The top related papers will be evaluated by the POMA Editor, POMA Assistant Editor, and POMA Manuscript Manager and up to five winning papers will be selected. Note that the paper judging will take place concurrently with the ordinary editorial review of a POMA submission; each judged paper will be returned with comments and a publication decision.

Additional Instructions

• Please use either the MS Word or LaTeX manuscript templates and follow all manuscript preparation and submission instructions (https://asa.scitation.org/pma/authors/manuscript). Articles that do not pass the initial quality check are ineligible for the competition. See the submission checklist on the POMA Author Resources page to ensure the article passes the initial quality check.
• The competition deadline is 11:59 pm Eastern Standard Time, 16 January 2026. Any manuscripts received after this will be considered for publication in POMA but will be ineligible for the competition.
• Regardless of the competition outcome, the opportunity to publish an editor-reviewed proceedings paper will enhance your CV/resume and help you take an important.

AUDIO-VISUAL AND SPECIAL EQUIPMENT AND SOFTWARE

Audio-Visual Equipment

PC computers with monaural audio playback capability, computer projectors, and laser pointers will be provided in all lecture sessions. All other equipment is considered special equipment. Refer to the “Special Equipment” section below for additional information. Mac computers will not be provided.

Special Equipment, Computer Equipment, and Software

Any equipment other than PC computers with monaural audio playback capability, computer projectors, and laser pointers is “special equipment.” Requests for special equipment (e.g., stereo sound, special speakers) must be specified at the time of abstract submission. Provision of unusual special equipment will depend upon availability and cost. Special software requests should also be made, if required.

Stereo sound is considered special equipment and must be requested when your abstract is submitted. Please be specific about your audio needs, including the number of channels and preferred loudspeaker arrangement.

Poster Session Boards

Poster boards and fastening materials will be provided. Poster boards are 8 feet wide by 4 feet high (2.4384 m wide by 1.2192 m high).

Projection Guidelines for Authors

A PC computer with monaural playback capability and projector will be provided in each meeting room on which all authors who plan to use computer projection will load their presentations. Authors should bring computer presentations on a USB drive to load onto the provided computer at least 30 minutes before the start of their sessions.

Note that only PC format will be supported so authors using Macs must save their presentations for projection in PC format. Also, authors who plan to play audio or animations during their presentations should ensure that their sound and animation files are also saved on the USB drive. They must also provide their own connectors.

Audio-Visual Preview Room

Computer presentations can be reviewed by authors in the audio/visual preview room at the meeting

Exhibit

An instrument and equipment exhibition will be located near the registration area and meeting rooms and will open on Monday, 1 December, with an evening reception serving a complimentary drink. Exhibition hours are Monday, 1 December, 5:30 p.m. to 7:00 p.m., Tuesday, 2 December, 9:00 a.m. to 5:00 p.m., and Wednesday, 3 December, 9:00 a.m. to 12:00 noon.

The Exhibit will include computer-based instrumentation, scientific books, sound level meters, sound intensity systems, signal processing systems, devices for noise control and acoustical materials, active noise control systems, and other exhibits on acoustics.

Details for reserving a booth and sponsorship opportunities will be added later.

Open Meetings of Technical Committees

Technical Committees will hold open meetings on Tuesday, Wednesday, and Thursday (2, 3 and 4 December). These are working, collegial meetings. Much of the work of the ASA is accomplished by actions that originate and are taken in these meetings including proposals for special sessions, workshops, and technical initiatives. All meeting participants are cordially invited to attend these meetings and to participate actively in the discussions.

Proceedings of Meetings on Acoustics

The joint ASA/ASJ meeting will have a published proceedings. Submission is optional. The conference proceedings will be a separate volume of the online journal Proceedings of Meetings on Acoustics (POMA). This is an open access journal, and its articles are available in pdf format for downloading without charge to anyone in the world.

All authors who are scheduled to present papers at the meeting are encouraged to prepare a suitable version in pdf format that will appear in POMA. It is not necessary to wait until after the meeting to submit one’s paper to POMA. There is no publication fee, but presentation of the paper at the ASA/ASJ meeting is mandatory. Templates can be found on the POMA webpage.

Itinerary Planner, Mobile App, Meeting Program

An itinerary planner and mobile app will be available for the joint meeting. A PDF meeting program will be available online before the meeting.

Meeting-related support can only be provided by one program. If you are selected to receive ASA support from more than one program, only the highest amount from one program will be awarded. 

Student Transportation Subsidies

A student transportation subsidies fund has been established to provide limited funds to students to partially defray transportation expenses to meetings. No reimbursement is intended for the cost of food or housing. The amount granted to each student depends on the number of requests received. To apply for a subsidy, submit a proposal by e-mail to be received by 27 October 2025 to: Jolene Ehl, jehl@acousticalsociety.org. The proposal should include your status as a student; whether you have submitted an abstract; whether you are a member of ASA; method of travel, and approximate cost of transportation.

Early Career Travel Support Awards

Early Career Travel Support Awards are available to help with costs associated with participating in the Honolulu 2025 meeting. Early-career meeting attendees are eligible to apply if they are members of the Acoustical Society of America, are within 10 years of receiving their last degree, and are not currently students. Priority will be given to applicants who will be presenting a paper at the meeting, will be chairing a session at the meeting, identify as a member of an underrepresented group within the Society and/or hold a leadership position in the ASA. Each award will be about USD $750. Contact Martin Lawless (martin.lawless@cooper.edu) with questions. Apply for the award here: https://forms.gle/uaQHvC2ubj1UiKVu6. Deadline for receipt of applications is October 3, 2025.

Emerging Investigator Travel Grants

The Committee on Women in Acoustics (WIA) sponsors an Emerging Investigator Travel Grant program to assist with travel costs associated with presenting papers at ASA meetings. These grants are aimed at professionals who have completed their terminal graduate degree in the last five years (not currently enrolled as a student), who plan to present a paper at an ASA meeting and have not previously received the award. Each award will be USD$1,000 with four awards anticipated. Awards are presented at the WIA luncheon at meetings. Awardees will be given 2 tickets to attend the luncheon for themselves and one (1) guest. Priority may be given to applicants who are following a non-traditional career path. The program is open to applicants of any gender. Applicants should submit a single PDF file (named <last name>_ <first name>_EI.pdf) that includes 1) a paragraph explaining how this award will enable their attendance at the ASA meeting, 2) a copy of the abstract for their presentation at the meeting, 3) a current resume/vita showing their involvement in the field of acoustics and in the ASA and 4) if applicable the description of your career path if following a non-traditional path. The PDF file should be uploaded to https://womeninacoustics.org/funding-opportunities/ .  The deadline for applications is October 3, 2025   

Dependent Care Subsidies

The Committee on Women in Acoustics (WIA) sponsors Dependent Care Subsidies to help offset dependent care costs associated with attending the Honolulu meeting. Meeting attendees are eligible to apply if they plan to present a paper at the Honolulu meeting or hold a leadership position in ASA. Each subsidy will be USD$1,000 with four awards anticipated. Both men and women may apply. Applicants should submit a single PDF file (named <last name>_<first name>_DepCare.pdf) that contains the following: name of applicant, contact information/affiliation, title of presentation or leadership role and main technical committee(s), a paragraph describing current and past involvement with ASA, a paragraph describing how subsidy would offset dependent care expenses while attending the ASA, and an estimated budget for the trip (including other sources of available funding).

Please note that only one subsidy shall be granted to each dependent or group of dependents. Applicants should clearly indicate on their submission if another guardian for the same dependent(s) may be applying. For example, 2 guardians of the same child/children shall not both be awarded this subsidy. Each guardian may apply, but only one subsidy may be awarded. The committee reserves the right to disqualify applicants who do not follow these guidelines.

The pdf file should be uploaded to https://womeninacoustics.org/funding-opportunities/. The deadline for applications is October 3, 2025.

PLENARY SESSION, AWARDS CEREMONY, SOCIAL EVENTS, LUNCHEONS

Information will be added as details become available

Invitation Letters

Invitation letters to attend the meeting for applying visas should be sent to asa@acousticalsociety.org and include the following information:

Title  (Dr. Prof., etc.)
Full name
Institution
City
State or Province, Country

Requests for invitation letters must be sent individually by each person who requires a letter.

Visas to Enter the US

A citizen of a foreign country who seeks to travel to the United States generally must first obtain a U.S. visa. Visas are placed in the traveler’s passport, a travel document issued by the traveler’s country of citizenship. For information visit the US Department of Homeland Security

Certain international travelers may be eligible to travel to the United States without a visa if they meet the requirements for visa-free travel. The visa section of this website contains information on U.S. visas for foreign citizens seeking to travel to the United States.

Visa Information

For information visit: https://www.dhs.gov/visa-waiver-program-requirements and https://travel.state.gov/content/travel/en/us-visas/tourism-visit/visitor.html

Are you REAL ID ready? For US attendees

U.S. travelers must be REAL ID compliant to board domestic flights and access certain federal facilities. A passport is an acceptable form of identification and may be used in lieu of a REAL ID Driver’s License or ID to board domestic flights.

Air Transportation
Daniel K. Inouye International Airport (HNL) serves all major US airlines and most major international carriers from cities such as Atlanta, Chicago, Dallas-Fort Worth, Haneda, Kansai, Los Angeles, Melbourne, Nagoya, Narita, Newark, New York, San Diego, San Francisco, Seattle-Tacoma, Seoul, Sydney, and Vancouver.

Ground Transportation
Several options for traveling to and from Daniel K. Inouye Airport can be found online

Driving/Parking Information
Obtain a map and instructions from the car rental agency at the airport. Depending on traffic, the drive from the airport to the Hilton Hawaiian Village can vary from 25 min to an hour or more.

Parking
Parking is available at the Hilton Hawaiian Village: Self-Parking is $72.25/day and Valet Parking is $93.19/day

Weather
In early December, Hawaii typically experiences mild, pleasant weather with temperatures in the 70s and 80s Fahrenheit.

 

Attendees should be aware that late-November/December is “big wave” season in Hawaii. While waves of 10 to 30 feet are exhilarating to watch, their reach onto the beach can be treacherous. The State loses a few visitors each year due to lack of respect for the ocean. Swimmers should be aware that stinging jellyfish may reduce the pleasure of a winter swim. Please observe lifeguard warnings and any cautionary notices posted at beaches.

All attendees are cautioned not to carry significant amounts of cash, not to carry handbags on their sides next to a street, and not to leave possessions unattended, particularly at beaches or in vehicles parked at beaches and tourist viewpoints. While people generally are quite safe in their persons, Honolulu is a tourist center, and there is a crime element that targets tourists. It is not impolite to refuse solicitations and police should be called if people become too aggressive. Young children should not be left alone in hotel rooms.

A block of guest rooms at discounted rates has been reserved for meeting participants at the Hilton Hawaiian Village Resort. Early reservations are strongly recommended. Special ASA meeting rates are not guaranteed after Friday, 3 November 2025 at 12:00 a.m. HST (Hawaii Standard Time).

Make your reservations directly with the Hilton Hawaiian Village. Online reservations at the link below are recommended.

Hilton Hawaiian Village, 2005 Kalia Road, Honolulu, HI  96815

Hotel Policies

• All reservations must be accompanied by a first-night room deposit or guarantee with a major credit card.
• Check in time: 4:00 p.m./Check out time: 11:00 a.m.
• Early Departure Fee (charged when guest checks out prior to the reserved check out date): USD $100.00. To avoid this charge inform the hotel before or at check-in if you plan to change your check-out date.
• Deposit refunds: Room deposits are refundable up to 72 hours in advance of event date.
• A credit card must be presented at check in. Guests addresses and e-mail addresses are also required.

Reservation Procedures

Online

Reservations can be made directly online at the website listed below, which has been set up specifically for the joint ASA/ASJ meeting where the meeting rates and all applicable information is incorporated.

https://www.hilton.com/en/attend-my-event/2025asaconferencehawaii/

Telephone Reservations

Online reservations are recommended. If you must make reservations by phone, it is strongly recommended that callers dial the hotel directly rather than the toll-free reservations number. When making reservations by phone you must mention the Acoustical Society of America or group code AUC to obtain the special ASA/ASJ room rates: +808-949-4321 (local operator–recommended); +800-445-8667 (international operator)

Room Rates

Rates on the booking link display inclusive of the $30 Resort Charge. For example, your Resort View Village Tower rooms will show at $289 versus $259.

Resort View Village Tower – $259
Ocean View Village Towers – $289
Resort View Tapa – $279
3rd or 4th Occupant additional $50 per person, per night

Taxes and Fees:
17.962% occupancy tax
Daily Resort Charge $30

Rates will be offered, based on availability, 3 days before and 3 days after the meeting dates

Reservation cut-off date: 3 November at 12:00 a.m. HST

Room Sharing

ASA will compile a list of those who wish to share a hotel room and its cost. To be listed, send your name, telephone number, e-mail address, gender not later than 3 November 2025 to the Acoustical Society of America, by e-mail, asa@acousticalsociety.org. The responsibility for completing any arrangements for room sharing rests solely with the participating individuals.

Special Accessibility Requirements

Meeting attendees who have special accessibility requirements, should indicate their needs by informing ASA at asa@acousticalsociety.org by 15 October 2025.

Please provide your name, cell phone number, e-mail address, and detailed information about your accessibility needs so we may contact you directly.

Mother’s Room

A Mothers Room for ASA meeting attendees will be available Monday to Friday, 1-5 December.

REGISTRATION INFORMATION 

Registration fees, policies, and deadlines will be added at a later date.