Key Dates

8 January 2024	Deadline for receipt of abstracts
Early March	Acceptance notices mailed
13 May 2024	First day of Ottawa meeting

Meeting Committee

David C. Barclay, Chair
Meaghan O’Reilly, Technical Program Chair
Sebastian Ghinet, Joana Rocha, Canadian Acoustical Association representatives

 

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Table of Contents

Technical Program and Special Sessions
Abstract Submission Guidelines
Best Paper Awards for Students and Young Presenters
POMA Student Paper Competition
Instructions for Submitting Abstracts Online
Audio Visual and Special Equipment and Software

Other Events and Information
Exhibit
Standards Workshop
Hot Topics
Affinity Spaces
​Open Meetings of Technical Committees
Proceedings of Meetings on Acoustics
Itinerary Planner, Mobile App, Meeting Program

Funding Opportunities
Student Transportation Subsidies
Young Investigator Travel Grants
Dependent Care Subsidies

Student Activities
First-Time Attendee Orientation and Meet and Greet
Students’ Reception
Students Meet Members for Lunch (SMMfL)
Student Outreach for Networking and Integrating Colleagues (SONIC) Program

Plenary Session, Awards Ceremony, Social Events, Luncheons
Social Hour
Women in Acoustics Luncheon
Society Luncheon and Lecture
Jam Session

Transportation and Travel Information

Hotel Reservation Information

General Information
Room Sharing
Special Accessibility
Parents Room
Accompanying Persons Program

Registration Information

Ottawa Sponsorship Brochure – To be announced

TECHNICAL PROGRAM AND SPECIAL SESSIONS

Contributed papers are welcome in all branches of acoustics. The technical program will consist of lecture and poster sessions. Technical sessions will be scheduled Monday through Friday, 13-17 May 2024. Every effort will be made to schedule contributed abstracts in accordance with author and Organizing Committee preferences. Assignments will consider: a) author preference, b) program balance, and c) Technical Committee instructions. Abstracts will be rejected if they do not comply with the abstract submission guidelines and submission instructions.

Note that many Technical Committees do not schedule poster sessions. Authors should be prepared to accept assignment to lecture or poster sessions.

Standing Sessions
The Technical Committee on Animal Bioacoustics has identified the need to specify “standing” sessions for future meetings as a way to organize more contributed sessions and to advertise ASA meetings to others working in the field of animal bioacoustics as a conference of interest. Unlike special sessions, they will not include any invited papers.

Two Standing Sessions are available for the Ottawa meeting:
Acoustic Ecology and Biological Soundscapes
Animal Vocal Communication and Physiology.

Participants who wish to submit contributed abstracts to these sessions should indicate this when submitting abstracts.  Standing sessions will be included in the Special Sessions Dropdown List for Animal Bioacoustics.

Special Sessions
Special sessions described below are planned for the meeting. Authors of invited papers must indicate the title of the special session in which they have been invited to participate when the abstract is submitted. Authors of contributed papers have the option to request placement of their abstracts in these sessions. If no special session placement is requested, contributed papers will be scheduled in sessions with abstracts of similar technical content.

 

ABSTRACT SUBMISSION GUIDELINES

• An abstract of not more than 200 words is required for each paper, whether invited or contributed. All abstracts must be submitted by 8 January 2024. This deadline will be strictly enforced. Abstracts submitted via postal mail or e-mail will not be accepted. Abstracts will be rejected if they do not comply with the instructions.
• Authors should be prepared to accept assignment to lecture or poster sessions.
• Authors of invited papers must indicate the title of the special session in which they have been invited to participate at the time the abstract is submitted.
• Authors of contributed papers may request placement of their abstracts in special sessions. The request will be honored, if possible, but there is no guarantee such abstracts will be scheduled in the requested sessions.
• If no special session placement is requested, contributed papers will be scheduled in sessions with abstracts of similar technical content.
• Submitted abstracts will not necessarily be accepted for the meeting. Acceptance is based on the following factors: adherence to the guidelines given here, clarity of writing, originality of the contribution, appropriateness of the subject matter to the ASA, correctness of the content, and the significance of the contribution. The ASA reserves the right to reject any submitted abstract without giving extensively documented reasons.
• The presentation, and therefore the abstract, must be relevant to the field of acoustics, and focus on scientific developments, applications, standards, or education. Statements of political advocacy or explicit advertisement of products or services must be avoided.

 

ABSTRACT DISCLOSURE STATEMENTS

Authors will be asked to answer the following questions during the submission process:

• Compliance with the ASA Ethical Principles
• All contributing authors of this abstract concur with the submission of this abstract, with their names being included and with the order in which the names are listed
• The author list is complete-no name has been omitted of any person who has contributed substantially to the intellectual and creative aspects of the work. Enter all authors’ names in the correct order as it will not be possible to make changes or add authors later.
• Author status as a student or early career presenter.

ASA BEST PAPER AWARDS FOR STUDENTS AND YOUNG PRESENTERS

All ASA Technical Committees will offer Best Paper Awards to students or young presenters at the Nashville meeting. Authors need not be members of ASA to qualify. If you want your paper to be considered for an award, you must indicate this when you submit your abstract. Please read the entry qualifications below to be sure that you are eligible.

ABSTRACT LIMITATIONS

• Authors contributing papers in Speech Communication are also encouraged to select poster-style presentation which is the default for Speech Communication sessions.
• Contributed papers in Psychological and Physiological Acoustics and Underwater Acoustics may be scheduled for lecture or poster presentation.
• While authors may indicate a preference for presentation style, it may not always be possible to honor the request. Authors should be prepared to accept assignment of their abstracts to either lecture or poster presentation.

INSTRUCTIONS FOR SUBMITTING ABSTRACTS ONLINE

Complete instructions for the preparation and submission of abstracts are provided online.

Acknowledgment that your abstract has been received will be sent by e-mail. Please note that if you do not receive an email message your abstract has not been entered into the database.

1. Online Abstract Submission site is accessed at https://asa2024spring.abstractcentral.com/
2. You must first create an account and set up a username and password if you have not already done that in connection with submission of abstracts for prior ASA meetings.
3. After logging into the submission site, click the “Submission” tab.
4. To begin a new abstract click “Create a New Submission” in the sidebar located on the left-hand side of the screen.
5. If at any time during the submission process you need technical support click the “Get Help Now” button at the top of the screen.
6. Abstracts are limited to 200 words (approximately 1500 characters).
7. The body of the abstract can be cut and pasted into the submission site. Note that LaTex coding must be entered using the Special Character palette which appears on the Title/Body Screen.
8. Enter all authors and their affiliations in the order they should appear in the abstract. Note: Only one affiliation may be included for each author.
9. Carefully check the proof of your abstract. Make sure all special characters and formatting are displaying properly and that the authors and affiliations are listed in the proper order.
10. When all the required information for your submission is entered, the “Submit Abstract” button will appear at the Proof and Submit stage. Click the “Submit Abstract” button to submit the abstract.
11. Upon submission of your abstract, you will receive an e-mail confirmation.
12. To view or edit an existing submission click “View Submissions” in the sidebar located on the left-hand side of the screen.
13. To edit an existing submission you must select “Return to Draft” and then select “Edit.” All abstracts that are returned to draft must be resubmitted to be entered into the system. If not, the submission will remain in the Drafts table.

ACKNOWLEDGMENT OF RECEIPT OF ABSTRACTS

Corresponding authors will receive an e-mail message confirming that their abstracts have been received. Acceptance notices will be sent to authors in early March.

BEST PAPER AWARDS FOR STUDENTS AND YOUNG PRESENTERS

ASA Technical Committees offer Best Paper Awards to students and young presenters who present papers at Society meetings. If you want your paper to be considered for an award, you must indicate this when you submit your abstract. Follow the instructions for the appropriate technical area that appear below.

Best Student Paper Awards
Committees Offering These Awards: Acoustical Oceanography, Animal Bioacoustics, Architectural Acoustics, Biomedical Acoustics (spring meetings only), Engineering Acoustics, Musical Acoustics, Psychological and Physiological Acoustics (spring meetings only), Signal Processing in Acoustics, Speech Communication, Structural Acoustics and Vibration, and Underwater Acoustics.

Award Amounts: Each Technical Committee will be present up to two awards for presentations in sessions organized by the specific Technical Committee: USD $300 for first prize and USD $200 for second prize. Psychological and Physiological Acoustics Awards are: USD $500 for first prize, USD $300 for second prize, and USD $200 for third prize.

Qualifications:
To qualify for each of these awards, an author must:

• be enrolled as a student at least half-time (graduates are eligible if the work being presented was performed as a student within one year of the meeting). Note that membership in ASA is not required to qualify.

• be listed as the first author on the submitted abstract
• present the paper at the meeting

Special Note for Speech Communication and Psychological and Physiological Acoustics entries: Choose Poster Only as your preferred presentation type during the abstract submission process to be eligible for the Best Student Poster Award Competition for Speech Communication or Psychological and Physiological Acoustics. If you do not choose ‘Poster Only’ and your paper is subsequently assigned to an oral presentation, you cannot be considered for the Best Student Poster Award Competition for Speech Communication or Psychological and Physiological Acoustics. In addition, you cannot enter both Speech Communication and Psychological and Physiological Acoustics competitions.

Authors in Speech Communication may enter only one poster in the Best Student Paper Award Competition.

Selection: The award winners will be selected by a subcommittee of each of the Technical Committees granting awards, based upon the quality of both the content of the paper and its presentation. The awards will be announced either at the meeting of the Technical Committee or after the close of the meeting.

Application: All those who wish to participate in the competition for these awards must indicate their intention to enter the competition during the abstract submission process by clicking the entry box on the online submission form.

Best “Outstanding Paper by a Young Presenter” Award
Note that you need not be a student to qualify for this award.

Committees Offering These Awards: Noise

Award Amounts: Up to three awards of USD $250 each will be given for outstanding papers presented in sessions organized by the Technical Committee on Noise

Qualifications:
To qualify for an award, the paper author must:

• be under 30 years of age as of 1 January 2024
• be listed as the first author of the paper and actually present the paper

Selection: Selection of the award winners will be based on the quality of the presented paper, comprising both the content and its delivery. The award winners will be chosen by a subcommittee of the Technical Committee and will be announced after the close of the meeting.

Application: The Award Subcommittee would like to consider papers by all authors who meet the eligibility criteria. Neither membership in the Acoustical Society, nor previous experience in the ASA, is required. Because the committees have no other way to identify eligible authors, however, it is essential that eligible authors indicate their intention to enter the competition during the abstract submission process by clicking the entry box on the online submission form.

Best “Outstanding Paper by an Early Career Presenter” Award
Note that you need not be a student to qualify for this award.

Committee Offering These Awards: Computational Acoustics

Award Amounts: Up to three awards of USD $250 each will be given for outstanding papers presented in sessions organized by the Technical Committee on Computational Acoustics.

Qualifications:
To qualify for an award, the paper author must:

• be a current student or early career professional who completed their final degree within the past 5 years
• be listed as the first author of the paper and actually present the paper

Selection: Selection of the award winners will be based on the quality of the presented paper, comprising both the content and its delivery. The award winners will be chosen by a subcommittee of the Technical Specialty Group and will be announced after the close of the meeting.

Application: The Award Subcommittee would like to consider papers by all authors who meet the eligibility criteria. Neither membership in the Acoustical Society, nor previous experience in the ASA, is required. Because the committees have no other way to identify eligible authors, however, it is essential that eligible authors indicate their intention to enter the competition during the abstract submission process by clicking the entry box on the online submission form. 

Biomedical Acoustics Student Paper Award
The ASA Technical Committee on Biomedical Acoustics offers a Best Student Poster Award to students who present at meetings. Students who enter the competition are expected to give an oral presentation in a regular/special session and defend a poster in a separate student poster session. Only the poster presentation will be judged for the competition. Abstracts submitted by students who elect to participate in the competition will be listed in the program in appropriate oral sessions. Please read the entry qualifications that are below to ensure you are eligible and follow the instructions for entering the competition.

Award Amounts:
Up to three awards will be presented to students presenting papers in sessions organized by the Technical Committee on Biomedical Acoustics and participating in the special student poster session: USD$500 for first prize, USD$300 for second prize, and USD$200 for third prize.

Qualifications:
To qualify for an award, a student must:

• be enrolled as a student at least half-time (graduates are eligible if the work being presented was performed as a student within one year of the meeting). Note that you do not need to be a member of the ASA to qualify.
• be listed as the first author on the submitted abstract
• present the paper at the meeting
• defend the poster at a special student poster session, which will be open to all attendees

Selection:
The awardees will be selected by a panel of judges, based upon the quality of the content of the poster and a brief presentation to the judges during a designated poster session. The award winners will be announced either at the meeting of the Biomedical Acoustics Technical Committee or after the close of the meeting.

Application:
All those who wish to participate in the competition must indicate their intention by clicking the entry box on the online abstract submission form. Additional details will be sent to entrants after the program has been organized.

POMA Student Paper Competition

POMA is holding a society-wide student paper competition for a POMA submission based on a presentation or poster from the Ottawa meeting.

Award Amounts: Up to five student papers will receive an award of USD $300. Additionally, the student paper winners will be noted on the POMA cover page and their article will be promoted in email and social media campaigns.

Qualifications:
To qualify for the award, an author must:

• be enrolled as a student at least half-time (graduates are eligible if the presented work was performed as a student within one year of the meeting). Note that the student author does not need to be a member of the ASA to qualify.
• be listed as the first author on the submitted abstract and POMA manuscript and present the paper at the meeting.
• submit the POMA manuscript by the competition deadline, which is 30 days after the conclusion of the meeting. For this meeting, manuscripts must be submitted on or before Deadline to be announced.

To enter: Indicate your paper is part of the POMA Student Paper Competition by selecting this option during the POMA submission process.

Selection: The papers will be rated by the POMA Associate Editor corresponding the technical area in which the paper was presented. The top related papers will be evaluated by the POMA Editor, POMA Assistant Editor, and POMA Manuscript Manager and up to five winning papers will be selected. Note that the paper judging will take place concurrently with the ordinary editorial review of a POMA submission; each judged paper will be returned with comments and a publication decision.

Additional Instructions

• To ensure the article passes the initial quality check, please use either the MS Word or LaTeX manuscript templates and follow all manuscript preparation and submission instructions (https://asa.scitation.org/pma/authors/manuscript). Articles that do not pass the initial quality check are ineligible for the competition. See the submission checklist at the POMA Author Resources page.
• The competition deadline is 11:59 pm Eastern Standard Time, Deadline to be Announced. Any manuscripts received after this will be considered for publication in POMA but will be ineligible for the competition.
• Regardless of the competition outcome, the opportunity to publish an editor-reviewed proceedings paper will enhance your CV/resume and help you take an important intermediate step toward a full refereed publication.

 

AUDIO-VISUAL AND SPECIAL EQUIPMENT AND SOFTWARE

Audio-Visual Equipment
PC computers with monaural audio playback capability, computer projectors, and laser pointers will be provided in all lecture sessions. All other equipment is considered special equipment. Refer to the “Special Equipment” section below for additional information. Mac computers will not be provided.

Special Equipment, Computer Equipment, and Software
Any equipment other than PC computers with monaural audio playback capability, computer projectors, and laser pointers is “special equipment.” Requests for special equipment (e.g., stereo sound, special speakers) must be specified at the time of abstract submission. Provision of unusual special equipment will depend upon availability and cost. Special software requests should also be made, if required.

Stereo sound is considered special equipment and must be requested when your abstract is submitted. Please be specific about your audio needs, including number of channels and preferred loudspeaker arrangement.

Poster Session Boards
Poster boards and fastening materials will be provided. Poster boards are 8 ft. wide by 4 ft. high.

Projection Guidelines for Authors
A PC computer with monaural playback capability and projector will be provided in each meeting room on which all authors who plan to use computer projection will load their presentations. Authors should bring computer presentations on a USB drive to load onto the provided computer at least 30 minutes before the start of their sessions. Assistance in loading presentations onto the computers.

Note that only PC format will be supported so authors using Macs must save their presentations for projection in PC format. Also, authors who plan to play audio or animations during their presentations should ensure that their sound and animation files are also saved on the USB drive.

Guidelines for use of computer projection will be supplied with acceptance notices.

Audio-Visual Preview Room
Computer presentations can be reviewed by authors in the audio/visual preview room at the meeting

OTHER TECHNICAL EVENTS AND INFORMATION

Exhibit
An instrument and equipment exhibition will be located near the registration area and meeting rooms and will open on Monday, 13 May, with an evening reception serving a complimentary drink. Exhibit hours are Monday, 13 May, 5:30 p.m. to 7:00 p.m., Tuesday, 14 May, 9:00 a.m. to 5:00 p.m., and Wednesday, 15 May, 9:00 a.m. to 12:00 noon.

The Exhibit will include computer-based instrumentation, scientific books, sound level meters, sound intensity systems, signal processing systems, devices for noise control and acoustical materials, active noise control systems, and other exhibits on acoustics.

To express an interest in participating in the meeting as an Exhibitor please send a message to asa@acousticalsociety.org

Standards Workshop
Join the Conversation 

If you're involved with ASA Standards, get ready to give us a hand in Ottawa!

Date to be Announced

We're looking for volunteers attending ASA’s May 2024 Meeting in Ottawa to be part of a special Workshop developing a new ASA Standards product.

This workshop—led by Dr. Donald Peterson, Dean, College of Engineering and Engineering Technology, Northern Illinois University—is tasked with promoting the involvement of stakeholders to encourage collaboration across various sectors to capture expectations for new ASA Standards “how to” guides that will accompany and complement select ASA standards—Guides designed to assist standards users (e.g., university students, industry practitioners and government officials) on how to apply the standards’ technical information in a practical, efficient way for their work or research. Consider them “quick start manuals” to putting standards into play right away!

Whether you’ve participated in standards development, incorporated engineering standards in coursework, use standards in manufacturing, or applied a standard in the field, we welcome your experience and input—and hope you’ll join us!  Contact ASA Standards at asastandards@acousticalsociety.org for more information.

Hot Topics
A “Hot Topics” session will be sponsored by the Student Council. Topics to be covered will be announced at a later time.

Affinity Listening Spaces
ASA values providing a safe space for all its members. To facilitate that, the member engagement committee will  provide time and space for members of affinity groups to meet and discuss important issues with other ASA members from underrepresented identities.  All groups will meet together for some initial networking and then participants will break out into discussion groups specific to their identities. 

Open Meetings of Technical Committees
Technical Committees will hold open meetings on Tuesday, Wednesday, and Thursday evenings (14, 15, and 16 May). These are working, collegial meetings. Much of the work of the ASA is accomplished by actions that originate and are taken in these meetings including proposals for special sessions, workshops, and technical initiatives. All meeting participants are cordially invited to attend these meetings and to participate actively in the discussions.

Itinerary Planner, Mobile App, and Meeting Program
An itinerary planner and mobile app will be available for the Ottawa meeting. A complete meeting program will be available at the meeting. Abstracts will be published on the ASA webpage in April.

PROCEEDINGS OF MEETINGS ON ACOUSTICS (POMA) AND PROCEEDINGS OF ACOUSTICS WEEK IN CANADA 2024

The Ottawa meeting will have a published proceedings, and submission is optional. The proceedings will be a separate volume of the online journal Proceedings of Meetings on Acoustics (POMA). This is an open access journal, so that its articles are available in pdf format for downloading without charge to anyone in the world. All authors who are scheduled to present papers at the meeting are encouraged to prepare a suitable version in pdf format that will appear in POMA. It is not necessary to wait until after the meeting to submit one’s paper to POMA. Further information regarding POMA, including MS Word and LaTeX templates, can be found at the site https://pubs.aip.org/asa/poma.

Authors who are members of the Canadian Acoustical Association (CAA) are invited to submit a two-page conference proceedings paper that will be published in Canadian Acoustics in the June 2024 issue.

CAA authors who also submit a paper to POMA should change the POMA paper title to differentiate from the CAA proceedings paper. Content of the papers is also expected to differ following naturally from the 12-page limit for POMA and the 2-page format for Canadian Acoustics. See the CAA webpage at https://jcaa.caa-aca.ca/index.php/jcaa for details.

FUNDING OPPORTUNITIES FOR STUDENTS AND YOUNG INVESTORS

Meeting-related support can only be provided by one program. If you are named to receive ASA support from more than one program, only the highest amount from one program will be awarded.

Student Transportation Subsidies
A student transportation subsidies fund has been established to provide limited funds to students to partially defray transportation expenses to meetings. No reimbursement is intended for the cost of food or housing. The amount granted each student depends on the number of requests received. To apply for a subsidy, submit a proposal by e-mail to be received by 22 April 2024 to: Jolene Ehl, jehl@acousticalsociety.org. The proposal should include your status as a student; whether you have submitted an abstract; whether you are a member of ASA; method of travel, and approximate cost of transportation.

Young Investigator Travel Grant
The Committee on Women in Acoustics (WIA) sponsors Young Investigator Travel Grants to help with travel costs associated with presenting a paper at the Ottawa meeting. Young professionals who have completed their doctorate in the past five years are eligible to apply if they plan to present a paper at the Ottawa meeting, are not currently students, and have not previously received the award. Each award will be approximately $500 with four awards anticipated. Awards will be presented by check at the WIA luncheon at the meeting. Both men and women may apply. Applicants should submit a single PDF file (named <last name>_ <first name>_YI.pdf) that includes 1) a paragraph explaining how this award will enable their attendance at the ASA meeting, 2) a copy of the abstract for their presentation at the meeting, and 3) a current resume/vita showing their involvement in the field of acoustics and in the ASA. The PDF file should be uploaded to https://womeninacoustics.org/funding-opportunities/. Deadline for receipt of applications is March 29, 2024.

Dependent Care Subsidies
The Committee on Women in Acoustics (WIA) sponsors Dependent Care Subsidies to help offset dependent care costs associated with attending the Ottawa meeting. Meeting attendees are eligible to apply if they plan to present a paper at the Ottawa meeting or hold a leadership position in ASA. Each subsidy will be approximately $500 with four awards anticipated. Both men and women may apply. Applicants should submit a single PDF file (named <last name>_ <first name>_DepCare.pdf) that contains the following: name, contact information/affiliation, title of presentation or leadership role and main technical committee(s), a paragraph describing current and past involvement with ASA, a paragraph describing how subsidy would offset dependent care expenses while attending the ASA, and an estimated budget for the trip (including other sources of available funding). The pdf file should be uploaded to https://womeninacoustics.org/funding-opportunities/ . Deadline for receipt of applications is March 29, 2024.

Early Career Travel Support Awards
Early Career Travel Support Awards are available to help with costs associated with participating in the spring 2024 meeting, which will be held in Ottawa. Early career meeting attendees are eligible to apply if they are members of the Acoustical Society of America, are within 10 years of receiving their last degree, and are not currently students. Priority will be given to applicants who will be presenting a paper at the meeting, will be chairing a session at the meeting, identify as a member of an underrepresented group within the Society and/or hold a leadership position in the ASA. Each award will be on the order of USD $500.  Apply for the award here: https://forms.gle/685apfLKWvYzpzan9. Contact Kimberly Riegel riegelk@farmingdale.edu with questions. Deadline for receipt of applications is April 1, 2024.

STUDENT ACTIVITIES

Student and First-Time Attendee Orientation and Meeting and Greet
An orientation will be held on Monday, 13 May, for students and first-time attendees to learn about the activities and opportunities available for students and first-time attendees at the Ottawa meeting.

The Student Meet and Greet for students only will held on Monday evening where refreshments and a cash bar will be available.

Students’ Reception
The Students’ Reception will be held on Wednesday, 15 May, from 6:00 p.m. to 8:00 p.m. This reception, sponsored by the Acoustical Society of America, will provide an opportunity for students to meet informally with fellow students and other members of the Acoustical Society of America and the Canadian Acoustical Association. All students are encouraged to attend, especially students who are first time attendees or those from smaller universities.

Students Meet Members for Lunch (SMMfL)
A student in the SMMfL program meets one-on-one with an ASA member over lunch during the ASA meeting. The purpose is to encourage students, as they embark on their acoustical careers, to network with more senior members. Each lunch pairing is arranged to ensure a good match between the students’ and members’ acoustical interests. Each participant pays for his/her own meal. Students who wish to participate should check the SMMfL check box in the on-line preregistration form. They will be contacted later for additional information to assist with the matching process. The Students Meet Members for Lunch program is sponsored by the Committee on Education in Acoustics.

SONIC
SONIC is designed to introduce new student members to more experienced students who can serve as mentors and help them navigate the conference and ASA as a whole. More information and registration can be found at https://asastudents.org/programs/sonic/.

Other Information for Students
Students are also encouraged to visit the official ASA Student Home Page at https://asastudents.org, where you can meet the Student Council members, find out more about student events, view FAQs about meetings, and more.

PLENARY SESSION, AWARDS CEREMONY, SOCIAL EVENTS, LUNCHEONS

 

Plenary Session and Awards Ceremony
The Plenary session will be held Wednesday afternoon, 15 May, where awards will be presented and recognition of newly elected Fellows will be announced.

Social Hour
A social with complimentary buffets and cash bars will be held on Wednesday, 15 May, at the Westin Ottawa Hotel which is adjacent to the Shaw) Centre

The ASA hosts this social hour to provide a relaxing setting for meeting attendees to meet and mingle with their friends and colleagues as well as an opportunity for new members and first-time attendees to meet and introduce themselves to others in the field.

Women in Acoustics Luncheon
The Women in Acoustics luncheon will be held on Wednesday, 15 May. The fee is USD $25 (students USD $15) for preregistration by 22 April and USD $35 (students USD $15) at the meeting. Those who wish to attend this luncheon must register online at AcousticalSociety.org.

THE JAM
The College of Fellows will host the Jam Session on Wednesday, 15 May, at 8:00 p.m. Bring your axe, horn, sticks, voice, or anything else that makes music. Musicians and non-musicians are all welcome to attend. A full PA system, backline equipment, guitars, bass, keyboard, and drum set will be provided. All attendees will enjoy live music, a cash bar, and all-around good times. Don’t miss out.

VISAS TO ENTER CANADA
Most people need a visa or an Electronic Travel Authorization (eTA) to travel to Canada – not both. Some travelers may only need their valid passport.

Visit  https://ircc.canada.ca/english/visit/visas.asp to find out if you need a visa to travel to Canada.

TRANSPORTATION AND TRAVEL INFORMATION

Air Transportation
The Ottawa Macdonald-Cartier International Airport (YOW) is served by Air Canada, United Airlines, Air France,  and other carriers. Visit the YOW webpage – link to  https://yow.ca/en/flights/airlines for the full list.

Arrival information, including customs, can be found at https://yow.ca/en/travel-planning/travelling-to-yow

Ground Transportation
Several options for traveling to and from Ottawa International Airport can be found here: https://yow.ca/en/parking-transportation/ground-transportation-options

Parking at the Shaw) Centre
The on-site parking fee is $30/day for self-parking and $55/day for valet parking

HOTEL RESERVATION INFORMATION

Hotel Room Blocks have been reserved at four hotels

Note:  If you are checking in alone and are under age 21, please check with the hotel regarding minimum age check in requirement

Westin Ottawa Hotel
11 Colonel By Drive
Ottawa, Canada

Adjacent to the Shaw) Centre

Single/Double
$309 CAD
Plus 13% HST and 4% MAT
$40/room/night extra person
Reservation Deadline: 22 April 2024 5:00 p.m. EST
Book your group rate for Acoustical Society of America Semi-Annual North American Convention May2024

Westin Ottawa Hotel Policies
Early Departure Fee: $100 per room will apply if guest checks out prior to the confirmed checkout date after confirming departure date upon check in.
Check-in/Check-out: 3:00 pm/12 noon
On-Site Parking: $4.50/hour/ $30 daily

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Courtyard by Marriott Ottawa Downtown
350 Dalhousie Street, Ottawa, ON K1N 7E9
10-12 minute walk to the Shaw) Centre
Single/Double: $269 CAD
Plus HST (13%) and MAT (4%, subject to HST)
Additional adults: $20 extra per person, per room, per night
Reservation Deadline: 27 March 2024
Book your group rate for Acoustical Society of America – May 2024

Courtyard By Marriott Policies
Check in/Check Out:  4:00 p.m./12:00 noon
At check-in: $250 cash deposit or credit card which will be authorized for a $250 security deposit.
Room Cancellation: Cancellations accepted up to 11:59 p.m. EST, 2-days prior to arrival
No Show Charges: One night charge at the group rate if room not cancelled by 6:00 p.m. EST 2 days prior to arrival date.
Parking: Available for hotel guests. The rates are $35 per vehicle plus HST (13%). Limited off-site public parking in the area is also available,

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Delta Hotels at Ottawa City Centre
101 Lyon Street North
25-minute trip by rail/walk from the Lyon West/Ouest station
Single/Double: $269 CAD
Plus 13% HST and 4% MAT
Additional person in room: $20/night
Reservation Deadline: Monday, April 22, 2024, 5:00 p.m. EST
Book your group rate for Acoustical Society of America Semi-Annual North American Convention

Delta Hotel at Ottawa City Centre Policies:
Check in/Check out:  3:00 pm / 12 noon
Early Departure Fee: $100 per room if checkout is prior to the confirmed checkout date after confirming departure date upon check in
Parking:  On-Site Hourly: $6 / Daily: $25; Valet: $35 (Underground parking garage max 6 feet clearance.

Sheraton Ottawa Hotel
150 Albert Street
15-minute walk to Shaw) Centre
Single/Double
$245 CAD
Plus 13% HST and 4% MAT
Toll-free number 1-800-489- 8333.
Reservation Deadline:  10 April 2024
Book your group rate for Acoustical Society of America – Semi-Annual North American Convention – May 10-19, 2024

Sheraton Ottawa Hotel Policies
Check in/Check out: 3:00 p.m. / 12:00 noon
Valet Parking only: Daily: $29 (There is no self-parking available)
Early Departure Fee: $245 CAD if an attendee checks out of the Hotel prior to the attendee’s scheduled departure date, without having notified the Hotel by 12:00 midnight the day after check-in of the change in scheduled departure.

GENERAL INFORMATION

Room Sharing
ASA will compile a list of those who wish to share a hotel room and its cost. To be listed, send your name, telephone number, e-mail address, gender, smoker, or nonsmoker preference, not later than 1 April 2024 to the Acoustical Society of America, by e-mail, asa@acousticalsociety.org. The responsibility for completing any arrangements for room sharing rests solely with the participating individuals.

Special Accessibility
Meeting attendees who have special accessibility requirements, should indicate their needs by informing ASA at asa@acousticalsociety.org not less than 45 days in advance of the meeting. Please provide a cell phone number, e-mail address, and detailed information so that we may contact you directly.

Parents Room
A Parents Room for meeting attendees will be available Monday to Friday, 13-17 May.

Accompanying Persons Program
Accompanying Persons and other visitors are welcome at the Ottawa meeting.

REGISTRATION INFORMATION
Registration will open in January

Preregistration Deadline: 22 April 2024

The registration desk at the meeting will open on Monday morning, 13 May. Register online at http://AcousticalSociety.org.

Registration Policies:

• Registration fees are posted in US dollars
• Cancellation fee: A USD $75 fee will be charged for cancellations after 22 April 2024.
• One-day registration: For participants who attend the meeting for one day only. If you will be at the meeting for more than one day either presenting a paper and/or attending sessions, you must register and pay the full registration fee. Badge will be issued on day of registration only.
• Invited speakers who are members of the Acoustical Society of America are expected to pay the registration fee, but nonmember invited speakers may register for one-day only without charge.
• Students: All students must show a current (issued in 2024) student id card or verification of student status from the university attended on university letterhead in order to be eligible for student fees. If proof of student status is not available, the full registration fee must be paid.
• Emeritus Members: Only ASA members who hold emeritus status prior to the meeting are eligible for this rate. It is not possible to transfer to emeritus status at the meeting.
• Accompanying Persons: Attendees who will participate only in the Accompanying Persons Program. Acoustics professionals, who participate in the technical program, i.e., present papers, attend sessions, and/or listed as coauthors on abstracts are not eligible for this registration rate.
• Nonmembers who register for the full meeting week and simultaneously apply for Associate Membership in the ASA are entitled to USD$50 discount off their dues payment for 2024.

 

 

Category	Preregistration to 22 April 2024	On-Site Registration
ASA/CAA Members	$750	$850
ASA/CAA Members One-Day Attendance	$525	$625
ASA/CAA Early Career Attendees (Members within 3-years of most recent degree–must provide proof of degree date)	$525	Not available
Nonmembers	$1050	$1150
Nonmembers One-Day	$625	$625
Nonmember Invited Speaker (Full Week)	$625	$625
Nonmember Invited Speaker One-Day (see above for qualification)	$0	$0
ASA/CAA Student Members (must show 2024 student ID)	$200	$250
Nonmember Student (must show 2024 student ID)	$300	$350
Undergraduate Student (most show proof of undergraduate status)	$50	$50
ASA/CAA Emeritus Members	$300	$350
Accompanying Person	$200	$250