Next ASA Meeting







Announcement
and
Call for Papers

179th Meeting
Acoustical Society of America

 

Chicago Marriott Downtown Magnificent Mile
Chicago, Illinois

11–15 May 2020

Deadline for receipt of abstracts:  6 January 2020 

Submit Abstract

Table of Contents

Technical Program and Special Sessions

Abstract Submission Guidelines

Audio-Visual and Special Equipment and Software
Audio-Visual Equipment
Special Equipment, Computer Equipment, and Software
Poster Session Boards
Projection Guidelines for Authors
Instructions for Submitting Abstracts Online

ASA Best Paper Awards for Students and Young Presenters

Other Technical Events and Information
Hot Topics
Exhibit
Technical Tour to Riverbank Laboratories
Historical Instrument Display
Sounds in the Sea: The Art and Science of Ocean Acoustics Artwork Display
Student Design Competition
Gallery of Acoustics
Early Career Publishing Workshop
Wikipedia Workshop and Edit-a-Thon
Effective Negotiation and Difficult Conversations: Skills and Strategies
Ouch! That Stereotype Hurt!
Open Meetings of Technical Committees
Proceedings of Meetings on Acoustics (POMA)
Itinerary Planner, Mobile App and Meeting Program

Tutorial

Funding Opportunities
Student Transportation Subsidies
Young Investigator Travel Grant
Dependent Care Subsidies
Early Career Travel Subsidies

Student Activities
Student Orientation and Meet and Greet
Students’ Reception
Students Meet Members for Lunch
Other Information for Students

Plenary Session, Awards Ceremony, Social Events, Luncheons
Plenary Session and Awards Ceremony
Social Hours
Women in Acoustics Luncheon
Society Luncheon and Lecture
Jam Session

Transportation and Travel Information
Air Transportation
Ground Transportation
Driving Directions
Parking Information

Hotel Reservation Information
General Information
Room Sharing
Committee Meetings
Special Accessibility
Accompanying Persons Program
Weather

Registration Information


MEETING COMMITTEE

179th MEETING COMMITTEE

CoChairsShane Kanter, Stephanie Hoeman
Technical Program ChairBrandon Cudequest
Room Monitor CoordinatorSandra Guzman
Technical Tour CoordinatorsBrian Cory, Chris Landschoot
Accompanying PersonsEvelyn Way
Signs

TECHNICAL PROGRAM

TECHNICAL PROGRAM AND SPECIAL SESSIONS

Technical Program

Contributed papers are welcome in all branches of acoustics. The technical program will consist of lecture and poster sessions. Technical sessions will be scheduled Monday through Friday, 11–15 May 2020.

Every effort will be made to schedule contributed abstracts in accordance with author and Organizing Committee preferences. However, authors should be prepared to accept assignment to poster sessions. Assignments will take into account: a) author preference, b) program balance, and c) Technical Committee instructions. Abstracts will be rejected if they do not comply with the abstract submission guidelines and submission instructions.

Special sessions described in the attachment are planned for the meeting. Authors of invited papers must indicate the title of the special session in which they have been invited to participate when the abstract is submitted. Authors of contributed papers have the option to request placement of their abstracts in these sessions. If no special session placement is requested, contributed papers will be scheduled in sessions with abstracts of similar technical content.

SPECIAL SESSIONS, ORGANIZERS, AND DESCRIPTIVE SENTENCES 


ABSTRACT SUBMISSION GUIDELINES

ABSTRACT SUBMISSION GUIDELINES

An abstract of not more than 200 words is required for each paper, whether invited or contributed. Abstracts longer than 200 words will be truncated. Authors must submit abstracts online.

All abstracts must be submitted by 6 January 2020. This deadline will be strictly enforced. Abstracts submitted via postal mail or e-mail will not be accepted. Abstracts will be rejected if they do not comply with the instructions.

Invited Abstracts, Contributed Abstracts, Session Format

Authors should be prepared to accept assignment to lecture or poster sessions.

Authors of invited papers must indicate the title of the special session in which they have been invited to participate at the time the abstract is submitted.

Authors of contributed papers may request placement of their abstracts in special sessions. The request will be honored, if possible, but there is no guarantee such abstracts will be scheduled in the requested sessions.

If no special session placement is requested, contributed papers will be scheduled in sessions with abstracts of similar technical content.

Abstract Acceptance

Submitted abstracts will not necessarily be accepted for the meeting. Acceptance is based on the following factors: adherence to the guidelines given here, clarity of writing, originality of the contribution, appropriateness of the subject matter to the ASA, correctness of the content, and the significance of the contribution. The ASA reserves the right to reject any submitted abstract without giving extensively documented reasons.

The presentation, and therefore the abstract, must be relevant to the field of acoustics, and focus on scientific developments, applications, standards, or education. Statements of political advocacy or explicit advertisement of products or services must be avoided.

Abstract Disclosure Statements

Authors will be asked to answer the following questions during the submission process:

  • Compliance with ethical principles
  • Confirmation that all authors are aware of and agree with the submission of abstracts on which their names appear

Abstract Limitations

  • Authors contributing papers in Speech Communication are also encouraged to select poster-style presentation which is the default for Speech Communication sessions.
  • Contributed papers in Psychological and Physiological Acoustics and Underwater Acoustics may be scheduled for lecture or poster presentation.
  • While authors may indicate a preference for presentation style, it may not always be possible to honor the request. Authors should be prepared to accept assignment of their abstracts to either lecture or poster presentation.

Acknowledgment of Receipt of Abstracts Submitted Online

Corresponding authors will receive an e-mail message confirming that their abstracts have been received. Acceptance notices will be sent to authors in February.


AUDIO-VISUAL AND SPECIAL EQUIPMENT AND SOFTWARE

AUDIO-VISUAL AND SPECIAL EQUIPMENT AND SOFTWARE 

Audio-Visual Equipment

PC computers with monaural audio playback capability, computer projectors, and laser pointers will be provided in all lecture sessions. All other equipment is considered special equipment. Refer to the “Special Equipment” section below for additional information. Mac computers will not be provided.

Special Equipment, Computer Equipment, and Software

Any equipment other than PC computers with monaural audio playback capability, computer projectors, and laser pointers is “special equipment.”  Requests for special equipment (e.g., stereo sound, special speakers) must be specified at the time of abstract submission. Provision of unusual special equipment will depend upon availability and cost. Special software requests should also be made, if required.

Stereo sound is considered special equipment and must be requested when your abstract is submitted.

Please be specific about your audio needs, including number of channels and preferred loudspeaker arrangement.

Poster Session Boards

Poster boards and fastening materials will be provided. Poster boards are 8 ft. wide by 4 ft. high.

Projection Guidelines For Authors 

A PC computer with monaural playback capability and projector will be provided in each meeting room on which all authors who plan to use computer projection will load their presentations. Authors should bring computer presentations on a USB drive to load onto the provided computer before the start of their sessions. Authors also have the option to connect their own laptops to the computer projector, however authors using their own laptops must also arrive at the meeting room at least 30 minutes before start of the session to setup this connection. Assistance in loading presentations onto the computers and switching to alternate computers will be provided.

If you utilize your own computer for your presentation you should also bring your presentation materials on a USB drive as a backup. This may solve any possible interface or cable problems between your computer and the projector.

Note that only PC format will be supported so authors using Macs must save their presentations for projection in PC format. Also, authors who plan to play audio or animations during their presentations should ensure that their sound and animation files are also saved on the USB drive. They must also provide their own connectors.

Guidelines for use of computer projection will be supplied with acceptance notices.


INSTRUCTIONS FOR SUBMITTING ABSTRACTS ONLINE

INSTRUCTIONS FOR SUBMITTING ABSTRACTS ONLINE

 

Complete instructions for the preparation and submission of abstracts is provided online.Complete instructions for the preparation and submission of abstracts is provided online.

Acknowledgment that your abstract has been received will be sent by e-mail. Please note that if you do not receive an email message your abstract has not been entered into the database.

1. Online Abstract Submission site is accessed on the ASA Home Page at http://AcousticalSociety.org
2. Click “Submit Abstract for the Chicago meeting” from the main page
3. You must first create an account and set up a username and password if you have not already done that in connection with submission of abstracts for prior ASA meetings.
4. After logging into the submission site, click the “Submission” tab.
5. To begin a new abstract click “Create a New Abstract” in the sidebar located on the left-hand side of the screen.
6. If at any time during the submission process you need technical support click the “Get Help Now” button at the top of the screen.
7. Abstracts are limited to 200 words (approximately 1500 characters).
8. The body of the abstract can be cut and pasted into the submission site. Note that LaTex coding must be entered using the Special Character palette which appears on the Title/Body Screen.
9. Enter all authors and their affiliations in the order they should appear in the abstract. Note:  Only one affiliation may be included for each author.
10. Carefully check the proof of your abstract. Make sure all special characters and formatting are displaying properly and that the authors and affiliations are listed in the proper order.
11. When all the required information for your submission is entered, the “Submit Abstract” button will appear at the Proof and Submit stage. Click the “Submit Abstract” button to submit the abstract.
12. Upon submission of your abstract you will receive an e-mail confirmation.
13. To view or edit an existing submission click “View Submissions” in the sidebar located on the left-hand side of the screen.
14. To edit an existing submission you must select “Return to Draft” and then select “Edit.”  All abstracts that are returned to draft must be resubmitted to be entered into the system. If not, the submission will remain in the Drafts table


INFORMATION ON BEST PAPER AWARDS FOR STUDENTS AND YOUNG PRESENTERS

ASA BEST PAPER AWARDS FOR STUDENTS AND YOUNG PRESENTERS

Several ASA Technical Committees offer Best Paper Awards to students and young presenters who present papers at Society meetings. If you want your paper to be considered for an award, you must indicate this when you submit your abstract. Follow the instructions for the appropriate technical area that appear below.

ASA Best Student Paper Awards

Committees Offering These Awards: Acoustical Oceanography, Animal Bioacoustics, Architectural Acoustics, Biomedical Acoustics (spring only), Engineering Acoustics, Musical Acoustics, Psychological and Physiological Acoustics (spring only), Signal Processing in Acoustics, Speech Communication, Structural Acoustics and Vibration, and Underwater Acoustics

Award Amounts: For each of the Technical Committees granting awards, up to two awards will be presented to students presenting papers in sessions organized by the specific Technical Committee: USD $300 for first prize and USD $200 for second prize.

Qualifications:
To qualify for each of these awards, an author must:
• be enrolled as a student at least half-time (graduates are eligible if the work being presented was performed
as a student within one year of the meeting). Note that you do not need to be a member of the ASA to qualify.
• be listed as the first author on the submitted abstract
• present the paper at the meeting

Special Note for Speech Communication and Psychological and Physiological Acoustics entries: Choose Poster Only as your preferred presentation type during the abstract submission process to be eligible for the Best Student Poster Award Competition for Speech Communication or Psychological and Physiological Acoustics. If you do not choose ‘Poster Only’ and your paper is subsequently assigned to an oral presentation, you cannot be considered for the Best Student Poster Award Competition for Speech Communication or Psychological and Physiological Acoustics. In addition, you cannot enter both Speech Communication and Psychological and Physiological Acoustics competitions.

Selection: The award winners will be selected by a subcommittee of each of the Technical Committees granting awards, based upon the quality of both the content of the paper and its presentation. The awards will be announced either at the meeting of the Technical Committee or after the close of the meeting.

Application: All those who wish to participate in the competition for these awards must indicate their intention to enter the competition during the abstract submission process by clicking the entry box on the online submission form.

Biomedical Acoustics Student Paper Award

The ASA Technical Committee on Biomedical Acoustics offers a Best Student Poster Award to students who present at spring meetings. Students who enter the competition are expected to give an oral presentation in a regular/special session and defend a poster in a separate student poster session. Only the poster presentation will be judged for the competition. Abstracts submitted by students who elect to participate in the competition will be listed in the program in appropriate oral sessions. Please read the entry qualifications that appear below to be sure you are eligible and follow the instructions for entering the competition.

Award Amounts: Up to three awards will be presented to students presenting papers in sessions organized by the Technical Committee on Biomedical Acoustics and participating in the special student poster session: USD$500 for first prize, USD$300 for second prize, and USD$200 for third prize.

Qualifications:
To qualify for an award, a student must:
• be enrolled as a student at least half-time (graduates are eligible if the work being presented was performed
as a student within one year of the meeting). Note that you do not need to be a member of the ASA to
qualify.
• be listed as the first author on the submitted abstract
• present the paper at the meeting
• defend the poster at a special student poster session, which will be open to all attendees

Selection: The awardees will be selected by a panel of judges, based upon the quality of the content of the poster and a brief presentation to the judges during a designated poster session. The award winners will be announced either at the meeting of the Biomedical Acoustics Technical Committee or after the close of the meeting.

Application: All those who wish to participate in the competition must indicate their intention by clicking the entry box on the online abstract submission form. Additional details will be sent to entrants after the program has been organized.


OTHER EVENTS AND INFORMATION

OTHER TECHNICAL EVENTS AND INFORMATION

Hot Topics

A “Hot Topics” session sponsored by the Tutorials, Short Courses, and Hot Topics Committee will cover the fields of Architectural Acoustics, Musical Acoustics, and Psychological and Physiological Acoustics.

Exhibit

An instrument and equipment exhibition will be located near the registration area and meeting rooms and will open on Monday, 11 May, with an evening reception serving lite snacks and a complimentary drink. Exhibit hours are Monday, 11 May, 5:30 p.m. to 7:00 p.m., Tuesday, 12 May, 9:00 a.m. to 5:00 p.m., and Wednesday, 13 May, 9:00 a.m. to 12:00 noon.

The Exhibit will include computer-based instrumentation, scientific books, sound level meters, sound intensity systems, signal processing systems, devices for noise control and acoustical materials, active noise control systems, and other exhibits on acoustics.

Contact the Exhibit Manager for information about participating in the exhibit: Dan Cooke, Director of Advertising and Exhibit Sales, AIP Publishing, LLC, 1305 Walt Whitman Road, Suite 300, Melville, NY 11747-4300, Tel: 516-576-2629; E-mail: dcooke@aip.org.

Technical Tour to Riverbank Laboratories

A Technical Tour to Riverbank Acoustical Laboratories is scheduled on Monday, 11 May, 1:00 p.m. to 6:00 p.m. Alion Science & Technology has graciously agreed to sponsor the bus transportation and tour. Participants will also receive a copy of The Sabines at Riverbank by John Kopec. This book chronicles the history of Riverbank Acoustical Laboratories and the role of the Sabines (Wallace Clement, Paul Earls, and Hale Johnson) in the science of architectural acoustics.

Participants are asked to make a $10 donation to the Acoustical Society of America Early Career Leadership Campaign (CAECL) when they register for the meeting.

Attendance is limited to 54 seats on the bus. Bus leaves the Marriott Hotel promptly at 1:00 p.m. and returns at 6:00 p.m. in time to participate in the Exhibit Opening Reception. If you prefer to drive to Riverbank yourself, registration is still required.  Register online at AcousticalSociety.org or use the registration form.

Link Register Online and Printed Registration form to the new page that you create

Alion provides effective solutions in Artificial Intelligence, Game-Based training, modeling & simulation, systems engineering, network systems integration, and cyber solutions for the US Department of Defense. https://www.alionscience.com/.

Alion is currently looking for talented people, with 300+ engineering, physics, information technology, and management positions available across the country. https://jobs.alionscience.com/ 

Alion is Curious, Inclusive, Fearless, Nimble, and Honest. These core values live at the heart of our workplace culture.  https://www.alionscience.com/our-core-values/

TECHNICAL TOUR TO PRITZKER PAVILLION 

 

The details about this tour will be posted soon.

 

HISTORICAL INSTRUMENT DISPLAY

Without the Past, There is no Present or Future – The Story of Historical Instruments

A display of historical instruments and photographs will be on display at the meeting.  The scope of the display will illustrate some of the basic instrumentation in sound and vibration measurements carried over from about 60 years ago through about 15 years ago.  The instrumentation shown here includes:

  • Standing wave apparatus (impedance tube)
  • Sound level meters
  • Graphic level recorders
  • Reel to reel tape recorders
  • Cassette recorders
  • Digital tape recorders
  • Real time analyzers
  • Floppy disk data storage devices
  • Computer for Data analysis purposes
  • Photographs of how vehicle measurements were made, and more

 

Sounds in the Sea: The Art and Science of Ocean Acoustics Artwork Display

Artwork in the form of two embroidered panels that represent active and passive acoustics used to illuminate the ocean soundscape will be on display at the meeting.  The works were created by artist Lindsay Olson who participated in ADEON, an ocean research project, at the invitation of Dr. Jennifer Miksis-Olds of The University of New Hampshire.

The works illustrate the largest daily migration of zooplankton, the sound-enhancing SOFAR channel, phytoplankton, the dramatic vocalizations of marine life gathered by hydrophones references to ocean acidification, the sound enhancing SOFAR channel, representations of data from marine mammals, fish, and seismic and shipping sounds with a reference to the hydrophone equipment in the center and the equation used to describe sound waves.

Student Design Competition

The 2020 Student Design Competition will be displayed and judged at the Chicago ASA meeting. This competition is intended to encourage students in the disciplines of architecture, engineering, physics, and other curriculums that involve building design and/or acoustics to express their knowledge of architectural acoustics and noise control in the design of a facility in which acoustical considerations are of significant importance. The competition will be a poster session.

Entries may be submitted by individual students or by teams of a maximum of three students. Undergraduate and graduate students from all countries are encouraged to participate. Students must be enrolled in either the fall term of 2019 or the spring term of 2020 (or equivalent if a particular school does not operate on a spring and fall term basis) to be eligible for the competition. It is not necessary to attend the meeting to participate in the competition, although attending the meeting is encouraged.

All competition entries will respond to a design scenario. Information about the design scenario, entry rules, and registration for the competition will be available on the Newman Fund website, www.newmanfund.org. Additional information may be obtained by emailing sdc@newmanfund.org. The Student Design Competition is sponsored by the ASA Technical Committee on Architectural Acoustics, with generous support from the Wenger Foundation, the Robert Bradford Newman Student Award Fund, and the National Council of Acoustical Consultants.

Gallery of Acoustics

The Technical Committee on Signal Processing in Acoustics will sponsor the 20th Gallery of Acoustics at the 179th Meeting of the Acoustical Society of America (ASA). Its purpose is to enhance ASA meetings by providing a setting for researchers to display their work to all meeting attendees in a forum emphasizing the diversity, interdisciplinary, and artistic nature of acoustics. The Gallery of Acoustics provides a means by which we can all share and appreciate the natural beauty, aesthetic, and artistic appeal of acoustic phenomena: This is a forum where science meets art.

The Gallery will consist of a collection of images, videos, audio clips, and narrations of images and/or sounds generated by acoustic processes or resulting from signal and image processing of acoustic data. Images and videos can consist of actual visualizations of acoustic processes or of aesthetically and technically interesting images resulting from various signal and image processing techniques and data visualization. Audio clips and segments should also have aesthetic, artistic, and technical appeal. It is possible to submit a poster entry but permission from Michael Muhlestein should be obtained prior to submission. The top 3-6 submitted entries are then displayed in a main lobby of the conference hotel for all to see. Video entries must be limited to 3 minutes in duration (STRICTLY ENFORCED), and must be submitted electronically, either by e-mail attachment, or by mailing a CD, or DVD to the address given below. Creation and transport of static images are the responsibility of the author, but a digital copy of the image should also be submitted electronically by e-mail attachment (for review).

Entries must be accompanied by all authors’ names and affiliations, a title, a brief description of the entry and importance or interest of the entry (no more than 200 words), and statement of permission to display the entry at the meeting. Please indicate the primary point of contact. The meeting attendees will vote on the entries on the basis of aesthetic/artistic appeal, ability to convey and exchange information, and originality. A cash prize of USD $400 and $200 will be awarded to the winning and first runner-up entries, respectively.

(1) 6 April 2020: Deadline for notice of intent to submit. Include a title, full contact information for the lead author, and a basic description of the proposed entry. This information will not be published anywhere, rather it is used to help guide entrants in their submissions. Please indicate the primary point of contact.

(2) 4 May 2020: Deadline for the receipt of all entries and materials. For digital entries please provide a link to your work, and for physical entries the authors are responsible for bringing the entry to the Gallery. In addition, please provide a complete author list with affiliations and an abstract describing the entry.

Entries, questions, and all other communications regarding the Gallery should be directed to:

Michael B. Muhlestein, T: (603) 646-4214, E-mail: Michael.B.Muhlestein@usace.army.mil

Hands on Workshop: How You Can Contribute to WIKI4YEAROFSOUND 2020

How can we highlight the importance of sound and related sciences and technologies for all in society?  As people are turning to Wikipedia for information, we want the information they find to be complete, up-to-date, and accurate. For the International Year of Sound (IYS 2020), the Acoustical Society of America is supporting Wiki4YearOfSound2020, a campaign by NIOSH and other partners to improve Wikipedia articles related to sound. IYS 2020 focuses on the importance of sound in all aspects of life and aims to improve public awareness of sound-related issues at an international level. One can participate by promoting the project, suggesting a topic that should be a Wikipedia article and improving or translating existing articles.  Educational programs can count on Wiki Education Foundation tools to train students to contribute high-quality content to Wikipedia as a course assignment. The Wikimedia outreach dashboard allows anyone to contribute and monitor progress. Workshop attendees will learn the basics of Wikipedia editing, make substantive changes to Wikipedia articles within their area of expertise, and find out more about the Wiki Education Foundation’s classroom program. Please create a Wikipedia account in advance of the event and bring your computer to the workshop.

There is no fee to participate, however, you are asked to register online or use the printed registration form at the time you register for the meeting.

Effective Negotiation and Difficult Conversations Skills and Strategies

This workshop is aimed at helping participants to develop their skills and learn strategies for effective negotiation and for navigating difficult conversations in general. The ability to communicate effectively towards achieving desired outcomes is a valued skill that can be learned and practiced. Those who invest in practicing and improving these skills benefit greatly, as well as the teams and communities in which they participate. This session will present negotiation strategies and have attendees practice navigating difficult conversations towards achieving productive results.

The workshop is presented by Dr. Lily Wang, Associate Dean for Faculty and Inclusion in the College of Engineering at the University of Nebraska – Lincoln and Past-President of the Acoustical Society of America.  Dr. Wang was selected for the Big Ten Academic Alliance’s Academic Leadership Program in 2013-14, and has led faculty and graduate student professional development sessions since 2013.  She does not claim to have achieved mastery of these skills; difficult conversations will still be difficult, but as presented in this workshop, practice and self-reflection can help each of us to improve our collaborative principled negotiation skills. The workshop will be held on Wednesday, May 13, from 5:00 p.m.–6:00 p.m.  We hope to see you there! If you have any questions, please contact Tessa Bent (tbent@indiana.edu).

Ouch! That Stereotype Hurt!

Research shows that we all have implicit biases. This hands-on workshop will help participants to understand the impacts of stereotypes as well as assist them in acquiring skills for speaking up when encountering bias incidents. This workshop contributes to the Society’s commitment to fostering diversity, equity, and inclusion among its members. If you have any questions, please contact Tessa Bent (tbent@indiana.edu)

Open Meetings of Technical Committees

Technical Committees will hold open meetings on Tuesday, Wednesday, and Thursday evenings. These are working, collegial meetings. Much of the work of the ASA is accomplished by actions that originate and are taken in these meetings including proposals for special sessions, workshops, and technical initiatives. All meeting participants are cordially invited to attend these meetings and to participate actively in the discussions.

Proceedings of Meetings on Acoustics (POMA)

All authors of San Diego meeting papers are encouraged to submit a pdf manuscript to ASA’s Proceedings of Meetings on Acoustics (POMA). Things to note:

  • There is no publication fee, but presentation of the paper at the meeting is mandatory.
  • POMA does not have a submission deadline. Authors may submit manuscripts before or after the meeting; note, however, that review will not take place until after the meeting.
  • POMA has new Word and LaTeX manuscript templates and cover pages are now generated automatically at the time of publication.
  • Published papers are being both indexed in scholarly venues and highlighted on Twitter and Facebook.
  • Visit http://asa.scitation.org/pma/authors/manuscript for additional information, including recent changes to the manuscript preparation/submission process.Itinerary Planner , Mobile App and Meeting Program 

    An itinerary planner and mobile app will be available for the Chicago meeting. A complete meeting program will be mailed as Part 2 of the March issue of JASA. Abstracts will be available on the ASA webpage <AcousticalSociety.org> in April.


TUTORIAL LECTURE

TUTORIAL

The ASA Tutorials, Short Courses, and Hot Topics Committee has organized a tutorial titled “software best practices for reproducible and collaborative research” on Monday, Monday, 2 December, at 7:00 p.m. The presenters are Wu-Jung Lee, Fabio Frazao, and Valentina Staneve.

Abstract

Software tools play an increasingly important in modern day acoustics research. We will share a few core software best practices and tools that can help make research processes and outcomes more reproducible and at the same time facilitate collaboration. We plan to cover coding best practices with emphasis on tests and documentation, which contribute to code that is more reusable and robust to errors. We will also cover  the use of code and data repositories for collaborative research and show open cloud-based platforms suitable for sharing research outcomes. We will conclude the tutorial by an open discussion on the practicalities of these guidelines and invite all participants to share their perspectives and experiences with the group. In addition to the regular tutorial session, we will host a hands-on session for testing and documentation on Friday afternoon at a TBD location within or in proximity of the conference site.

Lecture Notes

Lecture notes will be available at the meeting in limited supply. Those who preregister by 6 April 2020 are guaranteed receipt of a set of notes.

Tutorial Lecture Preregistration

To partially defray the cost of the lecture, a registration fee is charged. The fee is USD $15 for registration received by 6 April 2020 and USD $25 thereafter including on-site registration at the meeting. The fee for students with current ID cards is USD $7 for registration received by 6 April 2020 and USD $12 thereafter, including on-site registration at the meeting. Register online at AcousticalSociety.org or use the printed registration form.

SHORT COURSE

There will be no short course offered at the Chicago meeting.


FUNDING OPPORTUNITIES

FUNDING OPPORTUNITIES

Student Transportation Subsidies

A student transportation subsidies fund has been established to provide limited funds to students to partially defray transportation expenses to meetings. No reimbursement is intended for the cost of food or housing. The amount granted each student depends on the number of requests received. To apply for a subsidy, submit a proposal by e-mail to be received by 6 April 2020 to: Jolene Ehl, jehl@acousticalsociety.org. The proposal should include your status as a student; whether you have submitted an abstract; whether you are a member of ASA; method of travel, and approximate cost of transportation.

Young Investigator Travel Grants

The Committee on Women in Acoustics (WIA) sponsors Young Investigator Travel Grants to help with travel costs associated with presenting a paper at the Chicago ASA meeting. Young professionals who have completed their doctorate in the past five years are eligible to apply if they plan to present a paper at the San Diego meeting, are not currently students, and have not previously received the award. Each award will be approximately $500 with four awards anticipated. Awards will be presented by check at the WIA luncheon at the meeting. Both men and women may apply. Applicants should submit a single PDF file (named <last name>_ <first name>_YI.pdf) that includes 1) a paragraph explaining how this award will enable their attendance at the ASA meeting, 2) a copy of the abstract for their presentation at the meeting, and 3) a current resume/vita showing their involvement in the field of acoustics and in the ASA. The PDF file should be e-mailed to Meaghan O’Reilly <moreilly@sri.utoronto.ca>. Deadline for receipt of applications is 24 March 2020.

Dependent Care Subsidies

The Committee on Women in Acoustics (WIA) sponsors Dependent Care Subsidies to help offset dependent care costs associated with attending the San Diego ASA meeting. Meeting attendees are eligible to apply if they plan to present a paper at the San Diego meeting or hold a leadership position in ASA. Each subsidy will be approximately $500 with four awards anticipated. Both men and women may apply. Applicants should submit a single PDF file (named <last name>_ <first name>_DepCare.pdf) that contains the following:  name, contact information/affiliation, title of presentation or leadership role and main technical committee(s), a paragraph describing current and past involvement with ASA, a paragraph describing how subsidy would offset dependent care expenses while attending the ASA, and an estimated budget for the trip (including other sources of available funding), Submit materials by e-mail to Jill Thorson <jill.thorson@unh.edu>. Deadline for receipt of applications is 24 March 2020.

Early Career Travel Subsidies

Early career travel subsidies are available to help with travel costs associated with attending the meeting. Early career meeting attendees are eligible to apply if they are members of the Acoustical Society of America, are within 10 years of receiving their last degree, and are not currently students. Priority will be given to applicants who will be presenting a paper at the meeting, chairing a session at the meeting, and/or hold a leadership position in the ASA. Each subsidy will be on the order of USD $500. Applicants should complete the online application at https://forms.gle/X2X5SBrB1EeEWHUN7. Deadline for receipt of applications is 30 March 2020.


STUDENT ACTIVITIES

STUDENT ACTIVITIES 

Student Orientation and Meet and Greet

A New Students Orientation will be held from 5:00 p.m. to 5:30 p.m. on Monday, 11 May, for all students to learn about the activities and opportunities available for students at the San Diego meeting. This will be followed by the Student Meet and Greet from 5:30 p.m. to 6:45 p.m. where refreshments and a cash bar will be available.

Students’ Reception

The Students’ Reception will be held on Wednesday, 13 May, from 6:00 p.m. to 8:00 p.m. This reception, sponsored by the Acoustical Society of America and supported by the National Council of Acoustical Consultants, will provide an opportunity for students to meet informally with fellow students and other members of the Acoustical Societies of America. All students are encouraged to attend, especially students who are first time attendees or those from smaller universities.

Students Meet Members for Lunch (SMMfL)

A student in the SMMfL program meets one-on-one with an ASA member over lunch during the ASA meeting. The purpose is to encourage students, as they embark on their acoustical careers, to network with more senior members. Each lunch pairing is arranged to ensure a good match between the student’s and member’s acoustical interests. Each participant pays for his/her own meal. Students who wish to participate should check the SMMfL check box in the on-line preregistration form. They will be contacted later for additional information to assist with the matching process. The Students Meet Members for Lunch program is sponsored by the Committee on Education in Acoustics.

Other Information for Students

Students are also encouraged to visit the official ASA Student Home Page at https://asastudents.org.


SOCIAL EVENTS

PLENARY SESSION, AWARDS CEREMONY, SOCIAL EVENTS, LUNCHEONS

Plenary Session and Awards Ceremony
The ASA Plenary session will be held Wednesday afternoon, 13 May, where Society awards will be presented and recognition of newly-elected Fellows will be announced.

Social Hours
Two socials with complimentary buffets and cash bars will be held on Tuesday and Thursday, 11 and 14 May at Marriott Hotel. The ASA hosts these social hours to provide a relaxing setting for meeting attendees to meet and mingle with their friends and colleagues as well as an opportunity for new members and first-time attendees to meet and introduce themselves to others in the field. A second goal of the socials is to provide a sufficient meal so that meeting attendees can attend the open meetings of the Technical Committees that begin immediately after the socials.

Women in Acoustics Luncheon
The Women in Acoustics luncheon will be held on Wednesday, 13 May. The fee is USD $25 (students USD $15) for preregistration by 6 April 2020 and USD $30 (students USD $15) at the meeting. Those who wish to attend this luncheon must register online at AcousticalSociety.org or use the printed registration form.

Society Luncheon and Lecture
A Society Luncheon and Lecture sponsored by the College of Fellows will be held Thursday, 14 May, at 12:00 noon. This luncheon is open to all attendees and their guests. The lecture topic and speaker will be announced at a later time. Register online or use the printed registration form by 6 April 2020 at AcousticalSociety.org Tickets cost  USD $30.00 each.

Jam Session
The College of Fellows will host the ASA Jam Session on Wednesday, 13 May, at 8:00 p.m. Bring your axe, horn, sticks, voice, or anything else that makes music. Musicians and non-musicians are all welcome to attend. A full PA system, backline equipment, guitars, bass, keyboard, and drum set will be provided. All attendees will enjoy live music, a cash bar, and all-around good times. Don’t miss out.


TRANSPORTATION AND TRAVEL INFORMATION

TRANSPORTATION AND TRAVEL INFORMATION

Air Transportation      

Chicago is served by two major airports: Chicago O’Hare International Airport (ORD) and Chicago Midway International Airport (MDW). Cab fare from each airport to downtown is approximately $50. Chicago Transit Authority (CTA) Blue Line trains run from O’Hare to downtown for $5. CTA Orange Line trains run from Midway to downtown for $2.50. Ventra cards are used to access CTA transportation and may be purchased at the CTA station at either airport from the vending machines or the customer service counter.

To arrive at the Chicago Downtown Marriott from the airports via public transit:

From Chicago O’Hare International Airport:

Take Forest Park-bound Blue Line train from O’Hare CTA station. Transfer at Washington via pedway to Red Line train. To transfer trains, leave the Blue Line turnstiles, follow signs for Red Line trains and use Ventra farecard for a free transfer to enter turnstiles for Red Line train. Take Howard-bound Red Line train to Grand/State CTA station. Chicago Downtown Marriott is a four minute walk.

From Chicago Midway International Airport:

Take Loop-bound Orange Line train from Midway CTA station. Transfer at Roosevelt to Red Line train. To transfer trains, follow signs for Red Line trains from elevated platform down elevator or escalator to underground Red Line train. Take Howard-bound Red Line train to Grand/State CTA station. Chicago Downtown Marriott is a four minute walk.

Ground Transportation

Chicago Transit Authority (CTA) has a network of light rail trains and busses. Ventra cards are used to board busses and trains and are available at CTA stations and convenience stores such as Walgreens. Rides on the trains are $2.50 and rides on the busses are $2.25, with the exception of trains departing from O’Hare which are $5. Transfers on the same Ventra card are free within two hours of the initial ride. Unlimited day passes are available for $10, 3-day passes available for $20, and 7-day passes are available for $28. For more information on train and bus routes and transit maps visit www.transitchicago.com. Transit directions are available in the Google Maps mobile app.

Water taxis run routes with multiple stops along the Chicago River between Michigan Avenue, Goose Island and Chinatown, including Ogilvie Transportation Center and Union Station.  A single ride on the Chicago water taxi is $6. Tickets are available at the dock or at www.chicagowatertaxi.com.

Uber and Lyft have a strong presence in Chicago to provide safe and easy transport to your destination. Taxis are abundant in downtown Chicago and at both airports.

Divvy bike share has docking stations throughout the city. Divvy bikes can be rented and returned to any docking station for $3/trip under 30 minutes or $15/day.


HOTEL RESERVATION INFORMATION

HOTEL RESERVATION INFORMATION

A block of guest rooms at discounted rates has been reserved for meeting participants at the Chicago Marriott Downtown Magnificent Mile hotel. Early reservations are strongly recommended. Special ASA meeting rates are not guaranteed after Friday, 17 April 2020, at 5:00 p.m. CST (Central Standard Time).

Chicago Marriott Downtown Magnificent Mile Hotel
540 North Michigan Avenue, Chicago, IL 60611

 

HOTEL POLICIES 

  • Check in time: 4:00 p.m./Check out time: 12:00 noon
  • To ensure individual reservations, a one night’s guarantee (including taxes and fees) using a major credit card with expiration date is required.
  • An Early Departure Fee of $241 will be charged to hotel guests who check out prior to their scheduled departure dates without having notified the hotel of the change in scheduled departure by 12:00 midnight the day after check-in.
  • Cancellation of an individual reservation must be made 7 days in advance of the arrival date. Failure to notify the hotel will result in a charge of one night’s room rate, plus applicable taxes and fees.
  • A credit card must be presented at check in. Guests addresses and e-mail addresses are also required.
  • Reservations in ASA group: $1/ per room, per night fee for Wi-Fi in guest rooms.

 

RESERVATION PROCEDURES

Online Reservations

 

Reservations can be made directly online at the website listed below. You must enter the ASA group code to obtain the special rates:

https://book.passkey.com/e/50005737

 

Telephone Reservations

Online reservations are recommended. When making reservations by phone you must mention that you are with the Acoustical Society of America group to obtain the special ASA room rates:

Reservations:  1-312-836-0100

 

ROOM RATES 

$241.00 USD Standard

State and Local Taxes and Fees:

17.4%

Rates available 3 days before and 3 days after meeting based on availability

Reservation cut-off date:  Friday, 17 April 2020, at 5:00 p.m. CST (Central Standard Time)


GENERAL INFORMATION

Room Sharing
ASA will compile a list of those who wish to share a hotel room and its cost. To be listed, send your name, telephone number, e-mail address, gender, smoker or nonsmoker preference, not later than 6 April 2020 to the Acoustical Society of America, by e-mail, asa@acousticalsociety.org. The responsibility for completing any arrangements for room sharing rests solely with the participating individuals.

Committee Meetings
Meetings of Administrative, Technical and Standards Committees, including Working Groups, will be announced in the meeting program if requests are received not later than 6 January 2020. Requests for meeting space, special luncheons, etc., should be made as early as possible to: Jolene Ehl, jehl@acousticalsociety.org. Reservations will not be taken by phone. Requesters should note that space is limited, and that late requests can be filled only on a space-available basis.

Special Accessibility
Meeting attendees who have special accessibility requirements, should indicate their needs by informing ASA at asa@acousticalsociety.org not less than 30 days in advance of the meeting. Please provide a cell phone number, e-mail address, and detailed information so that we may contact you directly.

Accompanying Persons Program
Accompanying Persons and other visitors are welcome at the Chicago meeting. The registration fee for accompanying persons is USD $150 for preregistration by 6 April 2020 and USD $200 thereafter, including on-site registration at the meeting. There will be a hospitality room in the hotel for participants.

Weather
Chicago Springs are notoriously unpredictable, so pack layers and bring a rain jacket. Average temperatures in May are highs of 69° F (20° C) and lows of 52° F (11° C). Chance of precipitation is about 30%.


REGISTRATION INFORMATION

REGISTRATION INFORMATION

The registration desk at the meeting will open on Monday morning, 11 May. Register online at http://AcousticalSociety.org or use the printed registration form. If your preregistration is not received by 6 April 2020 you must register on-site.

 

Registration fees are USD as follows:

CATEGORYPREREGISTRATION BY 8 APRILONSITE REGISTRATION
  ASA Members$575$675
  ASA/ Members One-Day Attendance(1)$290$390
  Nonmembers$725$825
  Nonmembers One-Day Attendance(1)$365$465
  Nonmember Invited Speakers One-Day Attendance(1)$ 0$ 0
  Nonmember Invited Speakers-Full Week$365$365
  ASA Early Career Associate or Full Members (ASA members within 3 years of their most Recent degrees—proof of date of degree required)$290$390
  ASA Student Members (with current Student ID)(2)$100$150
  Nonmember Students (with current Student ID)(2)$200$250
Undergraduate Students (must show current Student ID)(2)$25$25
  ASA Emeritus Members (Must hold Emeritus status in advance of the meeting)(3)$150$200
  Accompanying Persons (Registrants who will not participate in the technical sessions)(4)$150$200

Nonmembers who register for the full meeting week and simultaneously apply for Associate Membership in the ASA are entitled to USD$50 discount off their dues payment for 2019. Invited speakers who are members of the Acoustical Society of America are expected to pay the registration fee, but nonmember invited speakers may register for one-day only without charge. A nonmember invited speaker who pays the full-week registration fee, will be given one free year of membership upon completion of an application form.

Note: A USD $25 fee will be charged for cancellations after 6 April 2020.

____________________________

Registration Policies:

  1. One-day registration: For participants who attend the meeting for one day only. If you will be at the meeting for more than one day either presenting a paper and/or attending sessions, you must register and pay the full registration fee.
  2. Students: All students must show a current (issued in 2019) student id card or verification of student status from the university attended on university letterhead in order to be eligible for student fees. If proof of student status is not available, the full registration fee must be paid.
  3. Emeritus Members: Only ASA members who hold emeritus status prior to the meeting are eligible for this rate. It is not possible to transfer to emeritus status at the meeting.
  4. Accompanying Persons: These are attendees who will participate only in the Accompanying Persons Program. Acoustics professionals, who participate in the technical program, i.e., present papers, attend sessions, and/or listed as coauthors on abstracts are not eligible for this registration rate.

Pin It on Pinterest

Share This