Accomodations


ICA 2013


Accommodations/Transportation/Visitor Information



You are strongly encouraged to book your hotel accommodations and transportation for the ICA 2013 meeting in Montreal as soon as possible. There is another major event in Montreal that overlaps the 2-7 June 2013 period of ICA 2013. The Montreal F1 Grand Prix is scheduled for 7-9 June 2013. This is a huge drawing card and hotels throughout Montreal are filling quickly and raising their room rates.

Hotel Reservation Information

Blocks of guest rooms at discounted rates have been reserved for meeting participants at six nearby hotels. Note that the special ASA meeting rates are not guaranteed after the cut-off dates shown in the table below.

Tourisme Montréal’s reservation service will handle accommodation requests for all six hotels. Please visit the following website to make your reservations: https://resweb.passkey.com/go/Acoustical.

(Daily rates are in Canadian dollars, but do not include the rooming tax of 3% per day, the federal sales tax (GST) of 5% and the Provincial Sales Tax (QVT) of 9.5%)

 

Official Hôtels
Rate
Included
Cut-off dates
Embassy Suites
$219.00
Daily Breakfast
May 2
Holiday Inn Select
$179.00
 
May 2
Hyatt Regency
$199.00
 
May 1
InterContinental
$199.00
 
May 2
Le Dauphin
$175.00
No parking available
---
Westin Montréal
$227.00
 
May 2

Dormitory Rooms

Blocks of dormitory rooms have been reserved at two universities, Université de Québec à Montréal (UQAM) and McGill University. These residences are about 10 minutes and 20 minutes, respectively, walking distance from the meeting site (a map can be found at www.ica2013montreal.org/accommodation.html#dorms).

For rooms at UQAM, reservations can be made directly via their website http://www.residences-uqam.qc.ca/hotel/en/. Click on "Book Online", and be sure to choose "West Lodge". For June 1st to 5th, the cost of a private studio (double bed size and private bathroom) is $71 (plus taxes) per night. For the Grand Prix period, from June 6th until June 9th, the cost of a private studio is $120 (plus taxes) per night (the rates displayed online may be higher than the actual rates negotiated). Guests must mention "ICA 2013" in the comments box in order to benefit from the special discount. They will be charged for 50% as a reservation deposit, and they should pay the other 50% upon their check-in. Please note that this property does NOT accept American Express credit cards; only Visa and Master Card are accepted.

Rooms are available at the McGill University New Residence Hall. Room rate is $99 per night (plus taxes), for the nights of June 1st to June 7th. After June 7, the room rate rises to $160. Guests should contact the residence directly to reserve accommodations and should refer to the group name "ASA -- The Acoustical Society of America". Phone (1-514-398-5200), fax (514-398-4521), or e-mail (reserve.residences@mcgill.ca).

Room Sharing

ASA will compile a list of those who wish to share a hotel room and its cost. To be listed, send your name, telephone number, e-mail address, gender, smoker or nonsmoker preference, not later than 15 April 2013 to the Acoustical Society of America, by e-mail, asa@aip.org. The responsibility for completing any arrangements for room sharing rests solely with the participating individuals.

Transportation

Air Transportation

Greater Montréal is served by approximately 40 air carriers connecting Montréal to 130 destinations around the world. Montréal-Trudeau International Airport is located 15 minutes from downtown Montréal. Information about Montréal-Trudeau International Airport may be found at www.admtl.com/Passengers/Home.aspx.

Ground Transportation

You can get a taxi or limousine at the arrivals level near the central exit located in front of the cloakroom, where a dispatcher will assist you. No reservation is required. All taxi and limousine operators working out of Montréal–Trudeau are required to have a permit and to comply with its terms and conditions.

The fixed fare of CDN$40.00 applies to a taxi trip from the Airport to downtown Montréal (one-way). The same trip with Limousine service costs CDN$49.50. A number of adapted taxis, for passengers with reduced mobility, are available at the Airport; please ask the dispatcher for this service. Visa, MasterCard and American Express credit cards are accepted. Some drivers accept U.S. currency but provincial regulations require customers to pay in Canadian currency.

The 747 bus line service runs 24 hours a day, 7 days a week, between the Montréal-Trudeau airport and downtown. All conference hotels are within a few blocks walking distance from stop #7, located at the corner of Rene Levesque Boulevard and Jeanne Mance Street. Consult the map. Travel time may vary between 45 to 60 minutes, depending on traffic conditions. Wi-Fi service is available on most 747 buses. The fare is $8, and includes unlimited travel throughout STM bus and métro networks during 24 consecutive hours. Tickets can be purchased at an easily identified airport booth using credit cards. The $8 fare can also be paid in cash with exact change on board the bus, but only coins are accepted (no bank bills) so it is much better to buy a round trip ticket at the airport terminal. There are departures approximately every 10 minutes.

Driving Information

For people driving to Montréal, there is a variety of routes that may be taken to enter the city depending on the point of departure. Useful route planners may be found at http://www.congresmtl.com/en/informations/driving.aspx.

Parking at the Official Hotels

    All the hotels offer parking except for the Hôtel Le Dauphin. Parking rates are available by contacting each hotel.

Visitor Information

Weather

You should come prepared for cool weather as well as some warm sunny days. Daytime highs of 18°C - 26°C (64°F - 79°F) can be expected in early June; nighttime lows are 7°C – 15°C (45°F - 59°C). Expect some rain during your stay in Montréal. To find the current weather conditions in Montréal and a forecast for upcoming days, visit Environment Canada: http://weatheroffice.ec.gc.ca.

Entry Formalities

You must have a valid passport, and in some cases, you may need a visa. To find out more, visit the Citizenship and Immigration Canada website (www.cic.gc.ca/english/visit/visas.asp). You can also consult the nearest Canadian embassy, high commission, consulate, customs agent, or your travel agent. You should allow a minimum of 30 days for visa delivery. For details on what you are allowed to bring in your baggage (gifts, merchandise, etc.), go to the Canada Border Services Agency (www.cbsa-asfc.gc.ca/travel-voyage/menu-eng.html).

If you are a citizen of the United States, you will need a passport to enter Canada. However, if you do not have a passport, you must carry proof of your citizenship, such as a birth certificate, certificate of citizenship or naturalization, as well as photo identification. If you are a permanent resident of Canada or the U.S, you should bring your Permanent Resident Card with you. Please note that there are new requirements in effect for all United States nationals returning home. For more information, consult the U.S. Department of State website (http://travel.state.gov/).

The organizers will be pleased to provide an official letter of invitation to help potential attendees obtain travel funds or a visa. Contact Mireille Giroux at mireille.giroux@nrc-cnrc.gc.ca. The letter does not constitute any financial commitment on the part of the Congress.

Languages

French is Québec’s official language but English is widely spoken in Montréal. The city has more than 80 cultural groups and over 20% of the population speaks three languages. The language of ICA 2013 will be English only.

Currency and Banking

Travelers’ checks can be cashed at numerous banks, currency exchange locations and stores (with purchases). There are numerous Automatic Teller Machines in downtown Montréal. Most banks are closed on Saturdays and Sundays in Canada.

Canadian currency is the dollar, which is divided into 100 cents. There are 5, 10, 20, 50, and 100 dollar bills. One and two dollar bills have been replaced by coins, sometimes referred to as "Loonies" (the bird on the $1 is a loon) and "Toonies" ($2).

Tipping in Canada

Service is not included in restaurants, so it is customary to add a 15% tip to the total before taxes (if you’re with a group, 15% for service may be automatically added to your bill). Taxi drivers, hairdressers, etc. are also normally tipped 15%. Bellhops, porters, doormen, etc. generally receive at least CDN$1 per suitcase or per service rendered.

Goods and Services Tax

A federal Goods and Services Tax (GST) of 5% is charged on most goods and services in Canada. A Québec provincial tax (TVQ) of 9.5% is added to all goods and services purchased in the province of Québec. No tax refund is granted to leisure travelers.

Health Insurance

Visitors are NOT covered by the Canadian Health Insurance Plan. It is recommended that participants arrange their own health and accident insurance. This can be done before leaving home through a local travel agent or medical association.

Emergency Contacts

You may dial 9-1-1 at any time. The service is free from a pay phone and available in French and English. Operators are in contact with emergency firefighter, police and ambulance services at all times. For less serious illness, you can see a doctor at a community health centre called a CLSC. These are smaller clinics, and there is one in every neighborhood. In case of a non-urgent problem, you may contact Info-Santé (Health Info) by dialing 8-1-1 to reach a health professional easily.

Electrical

If your laptop or other appliance runs on 220V, you need to ensure that it can plug into the North-American type 110V outlets used in the US and Canada. An adapter that allows you to do this is best purchased prior to leaving your country of residence.

Driving in Quebec

Visitors may drive a car for a maximum of six consecutive months without having a Québec driver’s license. However, a valid driver’s license corresponding to the vehicle category is required. If your driver's license is neither in English or French, getting an International Driver's Permit is highly recommended. You must apply for a permit in the country that issued your driver's license, before your arrival in Canada. While driving:

  • In Canada, one drives on the right-hand side of the road
  • Canada uses the metric system, so speeds are indicated in kilometers (100 km/h = 62 mph) and gas is sold in liters (3 3/4 liters = 1 US gallon). Even though road signs in Québec are in French, most of them use international symbols.
  • Although turning right on a red light is authorized in the province of Québec, right turns on red lights are strictly prohibited on the island of Montréal.
  • Use of a hand-held cell phone that does not have a “hands-free” function is prohibited while driving.

Bus and Metro Rates

Public transit in Montréal is operated by Société de transport de Montréal (STM) and includes both buses and subway (the métro). Fares for 2013 are not yet available, so the current 2012 rates are quoted here. The cost for one trip is CDN$3.00, but you need to have exact change on the bus. A 1-day card can be purchased for CDN$8.00. You can also purchase a 3-day card for CDN$16.00. Cards are available at transit stations and many stores. For further information on transportation in Montréal, go to the STM website at: http://www.stm.info/.

Visiting Canada

Those wishing to plan excursions in Canada before or after the Congress can obtain maps, accommodation lists and descriptions of sites of interest from the tourism services of each Canadian province:

Province
North America ONLY
Website Address
Alberta
1-800-252-3782
www.travelalberta.com
British Columbia
1-800-435-5622
www.hellobc.com
Manitoba
1-800-665-0040
www.travelmanitoba.com
New Brunswick
1-800-561-0123
www.tourismnbcanada.com
Newfoundland & Labrador
1-800-563-6353
www.newfoundlandlabrador.com
Northwest Territories
1-800-661-0788
http://www.gov.nt.ca/research/tourism/index.html
Nova Scotia
1-800-565-0000
www.novascotia.com
Nunavut
1-866-686-2888
www.nunavuttours.com
Ontario
1-800-668-2746
www.ontariotravel.net
Prince Edward Island
1-800-463-4734
www.peiplay.com
Saskatchewan
1-877-237-2273
www.sasktourism.com
Québec
1-877-266-5687
www.bonjourquebec.com
Yukon
1-800-661-0494
www.travelyukon.com

Please check the website at: www.travelcanada.ca for more information.