Task Force 3 - Dissemination of Information and Knowledge

Champions: Ronald Roy, chair

Jim Lynch (EIC)
Charles Church (EIC-JASA-EL)
Arthur Popper (EIC-Acoustics Today)
Kent Gee (EIC-POMA)
Adrian K.C. Lee (AE-JASA)
Ning Xiang (AE-JASA)
Mary Guillemette (MA Publications Office)
Helen Wall-Murray (MA Publications Office)
Liz Bury (MA Publications Office)
Kelly Quigley (NY Publications Office)
Mike Buckingham (Past Chair)
Saana McDaniel (JASA EL Manuscript Manager)
Katherine Setzer (MA Publications Office)
Diana Kewley-Port 
John Buck

Achievements 2017

GOAL 3 - Dissemination of Information and Knowledge ASA disseminates acoustics information and knowledge to a broad audience using the most effective means.

PRIORITY OBJECTIVE - Streamline and upgrade author, reader, editor, and reviewer experience in all publications processes

 

Action Plan: Various Action items were identified at the ASA Jacksonville, Salt Lake City, Honolulu and Boston meetings. To discuss these, the group had monthly, one-hour long teleconference calls. Edited typed notes of these conference calls were distributed by the Publications Office about 10 days after each meeting.

 

Action Items

1) Templates

  • JASA and JASA-EL Latex templates have been created and put online. Initial feedback is positive.
  • A professional LaTEx vendor is being retained to keep templates updated and correct.

2) Keywords 

  • Keyword “thesaurus” has been developed as part of the Scitation upgrade, and is being implemented by AIPP. Will be online by ~ December.

3) Promoting our publications

  •  A promotional program has been developed in collaboration with AIPP, and will be further augmented.
  •  Mailings, our JASA website, meeting promotions, social media, and other approaches are being actively pursued.

4) Documentation

  • Key documentation needs have mostly been addressed
  • Associate Editor Orientation document is drafted and should be implemented soon.
  • Routine minor improvements will be implemented on a scheduled basis.

5) Speed of publication

  • Quality control step has been simplified, and will be re-examined periodically.  
  • Editor assignment step procedure has been improved by adding “coordinating editors.” 
  • Managing Editor is now routinely tracking manuscripts and chasing lagging manuscripts.
  • Processes for covering vacation, sickness and meeting times have been developed.
  • An Acoustics Today article has been published documenting JASA speed improvements.
  • JASA-EL speed improvement is underway.

6) POMA co-sponsored meeting augmentation

  • Full time POMA manuscript manager now enables co-sponsored meetings to be published in POMA 
  • Rightslink improvement and added capability at AIPP make this possible on their side.

7) Coordinating Editor positions. [The CEs are AEs who help assign manuscripts to appropriate AEs. This reduces “mis-assignment” delays]

  • Program has been implemented by 11 of the 13 ASA TC’s  and is working well. 
  • Are requesting CE’s from remaining two Technical Committees

8) Redundant IDs problem (which slows finding reviewers)

  • 15,000 inactive accounts removed so far (of 38,000 total)
  • Project is 75% complete, with completion expected by end of year,
  • A process for routinely culling files that become inactive (a common occurrence) has been developed and will be further refined.

9) Acoustics Today improvements

  • AT has added an additional article per issue, new features, and an intern.

 

Achievements 2016

ASA Strategic Plan Task Force 3: Dissemination of Information and Knowledge Objective: Streamline and upgrade author, reader, editor and reviewer experience in all publication processes. 

Current members: Mike Buckingham, chair

Jim Lynch (EIC)
Charles Church (EIC-JASA-EL)
Arthur Popper (EIC-Acoustics Today)
Kent Gee (EIC-POMA)
Adrian K.C. Lee (AE-JASA)
Ning Xiang (AE-JASA)
Mary Guillemette (MA Publications Office)
Helen Wall-Murray (MA Publications Office)
Liz Bury (MA Publications Office)
Kelly Quigley (NY Publications Office)
Diana Kewley-Port
Saana McDaniel (JASA EL Manuscript Manager)
John Buck

 

Action Plan: Various Action items were identified at the ASA Jacksonville and Salt Lake City meetings. To discuss these, the group had monthly, one-hour long teleconference calls. Edited typed notes of these conference calls were distributed by the Publications Office about 10 days after each meeting.

 

Ten Action Items (five from each meeting)

1) Templates
a) Beta-version JASA Latex template created and put online. Has been successful, but is limited.
b) Vendor being hired (pending approval) to create more professional JASATeX template for JASA and JASA-EL c) POMA LaTex template created, Word already exists

2) Keywords
a) Transfer from PXP system to new EM peer review system successful.
b) Keyword “thesaurus” under development as part of Scitation upgrade.

3) Promoting our publications a) A full program is being developed in collaboration with AIPP b) Mailings, JASA website, meeting promotions, social media, and other approaches are being pursued.

4) Documentation
a) Key documentation needs are being addressed for completion next Spring.
b) A prioritized list of improvements has been created and will guide efforts this spring.

5) Speed of publication
a) Quality control step simplified
b) Editor assignment step procedure modified by adding “coordinating editors.”
c) New Managing Editor is tracking manuscripts and chasing lagging manuscripts
d) Processes for covering vacation, sickness and meeting times have been developed.

6) POMA co-sponsored meeting augmentation
a) Requesting 0.5 FTE, who will enable most co-sponsored meetings to be published in POMA
b) Rightslink improvement and added capability at AIPP make this possible on their side.

7) Coordinating Editor position(s). [The CEs are AEs who help assign manuscripts to appropriate AEs. This reduces “mis-assignment” delays]
a) Has been implemented in “beta” test and is working well.
b) Are requesting CE’s from all Technical Committees

8) Associate Editor Orientation document
a) This document is currently in draft form.
b) Aries system webinar is being videotaped as EM orientation

9) Rewards for reviewers, authors, Associate Editors. a) Was discussed and aspects will be implemented next Spring.

10) Redundant IDs problem a) Task Force members are addressing the problem of out-dated e-mail addresses, which can slow reviewer assignment.

Achievements 2015