ICA 2013 Abstract Submission Info


ICA 2013


Abstract Submission Information

Abstract Submission Deadline has passed

To be included in the ICA 2013 technical program, authors need to complete three steps for each presentation: (a) submit the abstract, (b) prepare and submit a Proceedings manuscript, and (c) pay the preregistration fee and extra paper fee if applicable. Please note that without both submission of the manuscript and payment of the preregistration fee, the abstract will not be scheduled for presentation nor included in the meeting program

Abstract Submission Guidelines

An abstract of not more than 200 words is required for each paper, whether invited or contributed. Abstracts longer than 200 words will be edited or truncated. Authors must submit abstracts online.

All abstracts must be submitted online by 15 November 2012. This deadline will be strictly enforced. Abstracts submitted via postal mail, fax, or e-mail will not be accepted.

ABSTRACT LIMITATIONS

  • A contributor in Speech Communication may be the principal author of only one paper, and, subject to time and space limitations, may be the co-author of only one additional paper. Authors contributing papers in Speech Communication are also encouraged to select poster-style presentation.
  • Contributed papers in Psychological and Physiological Acoustics and Underwater Acoustics may be scheduled for lecture or poster presentation.
  • While authors may indicate a preference for presentation style, it may not always be possible to honor the request. Authors should be prepared to accept assignment of their abstracts to either lecture or poster presentation.

ACKNOWLEDGMENT OF RECEIPT OF ABSTRACTS SUBMITTED ONLINE

Contributors submitting abstracts online will receive an automated e-mail message confirming that their abstracts have been received.

AUTHOR MANUSCRIPTS AND PREREGISTRATION

Invitations to prepare manuscripts for inclusion in the ICA 2013 Proceedings will be sent to corresponding authors by 1 December 2012 and will include detailed instructions for the preparation of the full manuscripts and the procedure for submission. A manuscript must be submitted for each paper to be presented at the meeting and for publication in the Proceedings. If a manuscript is not received by 22 January 2013, the abstract will not be scheduled for presentation nor will it be published in the meeting program. This deadline will be strictly enforced.

Payment of the Preregistration fee by the corresponding author of each abstract is required. The preregistration fee must also be received by 22 January 2013. Multiple submissions are permitted, but a $100 publication fee will be charged for each additional paper submitted by the same corresponding author.

Instructions for Submitting Abstracts Online

Complete instructions for the preparation and submission of abstracts are provided online.

Acknowledgment that your abstract has been received will be sent by e-mail. Please note that if you do not receive an email message your abstract has not been entered into the database.

1. Online Abstract Submission site is accessed on the ASA Home Page at http://AcousticalSociety.org

2. Click “Submit Abstract for the Montréal meeting” from the main page

3. If this is your first visit to the site, you must create an account and set up a username and password. If you have submitted an abstract on this site for the last meeting, use the username and password that you created at that time. If you do not remember your password, use the “Forgotten Password” link on the left navigation menu.

4. After logging into the submission site, click the “Submission” tab.

5. To begin a new abstract click “Create a New Abstract” in the sidebar located on the left-hand side of the screen.

6. If at any time during the submission process you need technical support click the “Get Help Now” button at the top of the screen. Printed and video help is available.

7. Abstracts are limited to 200 words (approximately 1500 characters).

8. The body of the abstract can be cut and pasted into the submission site. Note that LaTex coding must be entered using the Special Character palette which appears on the Title/Body Screen.

9. Enter all authors and their affiliations in the order they should appear in the abstract.

10. Carefully check the proof of your abstract. Make sure all special characters and formatting are displaying properly and that the authors and affiliations are listed in the proper order.

11. When all the required information for your submission is entered, the “Submit Abstract” button will appear at the Proof and Submit stage. Click the “Submit Abstract” button to submit the abstract.

12. Upon submission of your abstract you will receive an e-mail confirmation.

13. To view or edit an existing submission click “View Submissions” in the sidebar located on the left-hand side of the screen.

14. To edit an existing submission you must select “Return to Draft” and then select “Edit.” All abstracts that are returned to draft must be resubmitted to be entered into the system. If not, the submission will remain in the Drafts table.

Submit Abstract

Audio-Visual and Special Equipment and Software

PRESENTATION MANAGEMENT SYSTEM

ICA 2013 will make use of a presentation management system to facilitate the audio-visual operations for the technical program. In the months before the meeting, a website will be made available for authors to upload their presentations. During the ICA 2013 meeting, authors will be able to upload their presentations from their laptops (PC or Mac), CD ROM, or USB in the Audio/Visual Preview room. Authors will be able to review and to make changes to their presentation up until shortly before the start of the sessions in which their presentations are scheduled.

Authors will not be able to use their personal laptops for their presentations. Use of the presentation management system eliminates the disruption caused by switching computers in the middle of a session. Similarly, authors will not be able to upload their presentations from a memory stick during their technical session.

All presenting authors should have their presentations uploaded no later than the day before their session is scheduled.

AUDIO-VISUAL EQUIPMENT

PC computers with stereo audio playback capability, computer projectors, and laser pointers will be provided in all lecture sessions. All other equipment is considered to be special equipment. Requests for special equipment (e.g., overhead transparency projectors, VCR's and monitors, CD players, etc.) must be specified at the time of abstract submission. Provision of unusual special equipment will depend upon availability and cost. Special software requests should also be made, if required. Please be specific about your audio needs, including number of channels and preferred loudspeaker arrangement.

Guidelines for use of computer projection will be supplied with acceptance notices.

POSTER SESSION BOARDS

Poster boards (size 4’ x 8’ mounted horizontally) and fastening materials will be provided. If your poster needs to be located adjacent to a power outlet and/or you require the use of a table, please request these items when you submit your abstract.

AUDIO/VISUAL PREVIEW ROOM

Computer presentations and other audio/visual materials can be reviewed by authors in the Audio/Visual Preview room at the meeting.

Best Paper Awards for Students and Young Presenters

The ASA Technical Committees on Acoustical Oceanography, Animal Bioacoustics, Architectural Acoustics, Biomedical Acoustics, Engineering Acoustics, Musical Acoustics, Noise, Signal Processing in Acoustics, Speech Communication, Structural Acoustics and Vibration, and Underwater Acoustics offer Best Paper Awards to students or young presenters who present papers at Society meetings. Authors need not be members of ASA to qualify. If you want your paper to be considered for an award, you must indicate this when you submit your abstract. Please read the entry qualifications below to be sure that you are eligible and follow the instructions for entering the individual Technical Committee competitions.

  • ASA Best Student Paper Awards

    COMMITTEES OFFERING THESE AWARDS:
    Acoustical Oceanography, Animal Bioacoustics, Architectural Acoustics, Engineering Acoustics, Musical Acoustics, Speech Communication, Structural Acoustics and Vibration, and Underwater Acoustics

    AWARD AMOUNTS:
    For each of the Technical Committees granting awards, up to two awards will be presented to students presenting papers in sessions organized by the specific Technical Committee: USD$300 for first prize and USD$200 for second prize.

    QUALIFICATIONS:
    To qualify for these awards, an author must:

    • be enrolled as a student at least half-time (graduates are eligible if the work being presented was performed as a student within one year of the meeting). Note that you do not need to be a member of the ASA to qualify.
    • be listed as the first author on the submitted abstract
    • present the paper at the meeting

     

    SELECTION:
    The award winners will be selected by a subcommittee of each of the Technical Committees granting awards, based upon the quality of both the content of the paper and its presentation. The awards will be announced either at the meeting of the Technical Committee or after the close of the meeting.

    APPLICATION:
    All those who wish to participate in the competition for these awards must indicate their intention to enter the competition during the abstract submission process by clicking the entry box on the online submission form.

  • Biomedical Acoustics Student Paper Award

    The ASA Technical Committee on Biomedical Acoustics offers a Best Student Poster Award to students who present at spring meetings. Students who enter the competition are expected to give an oral presentation in a regular/special session and defend a poster in a separate student poster session. Only the poster presentation will be judged for the competition. Abstracts submitted by students who elect to participate in the competition will be listed in the program in appropriate oral sessions. Please read the entry qualifications that appear below to be sure you are eligible and follow the instructions for entering the competition.

    AWARD AMOUNTS:

    Up to three awards will be presented to students presenting papers in sessions organized by the Technical Committee on Biomedical Acoustics and participating in the special student poster session: USD$500 for first prize, USD$300 for second prize, and USD$200 for third prize.

    QUALIFICATIONS:
    To qualify for an award, a student must:

    • be enrolled as a student at least half-time (graduates are eligible if the work being presented was performed as a student within one year of the meeting). Note that you do not need to be a member of the ASA to qualify.
    • be listed as the first author on the submitted abstract
    • present the paper in an oral session
    • defend the poster at a special student poster session, which will be open to all attendees.

     

    SELECTION:
    The awardees will be selected by a panel of judges, based upon the quality of the content of the poster and a brief presentation to the judges during a designated poster session. The award winners will be announced either at the meeting of the Biomedical Acoustics Technical Committee or after the close of the meeting.

    APPLICATION:

    All those who wish to participate in the competition must indicate their intention by clicking the entry box on the online abstract submission form. Additional details will be sent to entrants after the program has been organized.

  • ASA Best "Outstanding Paper by a Young Presenter" Awards

    Note that you need not be a student to qualify for these two awards.

    COMMITTEES OFFERING THESE AWARDS:

    Noise and Signal Processing in Acoustics

    AWARD AMOUNTS:

    Noise: Up to three awards of up to USD$250 each will be given for outstanding papers presented in sessions organized by the Technical Committee on Noise.

    Signal Processing in Acoustics: One award of USD$500 will be given for outstanding paper presented in a session organized by the Technical Committee on Signal Processing in Acoustics.

    QUALIFICATIONS:
    To qualify for an award, the paper author must:

    • be under 30 years of age as of 1 January 2013
    • be listed as the first author of the paper and actually present the paper

     

    SELECTION:
    Selection of the award winners will be based on the quality of the presented paper, comprising both the content and its delivery. The award winners will be chosen by a subcommittee of the Technical Committee and will be announced after the close of the meeting.

    APPLICATION:
    The Award Subcommittees would like to consider papers by all authors who meet the eligibility criteria. Neither membership in the Acoustical Society, nor previous experience in the ASA, is required. Because the committees have no other way to identify eligible authors, however, it is essential that eligible authors indicate their intention to enter the competition during the abstract submission process by clicking the entry box on the online submission form.